Forms Forms

  1. Hand in your forms in person at the Hub or by email.
  2. PDF forms are not compatible with mobile devices. Please use a desktop/laptop to complete them.
  3. Use Adobe Reader / Acrobat to complete forms (PDF forms are best not completed from within the browser) Save the form in the newly opened window (ignore the error message) or Save Target As from the link icon itself.

    Firefox fix - instructions

    Chrome fix - set your browser to open up PDFs in a PDF viewer:

    Settings > Advanced Settings: Privacy > Content Settings – check box "Open PDF files in the default PDF viewer application" - click Done

  4. For emailed forms: sign your forms electronically by typing your name in the specified box and sending it from your UEA email account. Save a copy for your own reference. If the form requires any other signatures, attach an email confirmation from them.
  5. Attach any relevant documentation (e.g. note from adviser) to your form.
  6. If your medical certificate is being forwarded directly to the Hub, let us know in your form.
  7. Contact your Hub if you have any questions (M-F / 8H-18H). Advice is also available from the Student Union Advice Centre and Student Support Service Office.

Absence, Assessment and Examinations

Extenuating Circumstances Report Form

Let us know if anything  has affected your academic performance this year.



Reporting Absences

Report absences, whether for personal or medical reasons, on e:Vision




Remarking Request

Request a piece of coursework that has been single marked to be remarked


Request to Sit Examination Overseas

Request to sit exams set in August (Delayed First Sit / Reassessment) oveseas due to exceptional circumstances


Permission to Complete Dissertation outside the UK

Tier 4 Visa PGT students may request permission to complete their dissertation outside the UK. Contact your Hub for more information.


Missed Assessments

If you have missed or will miss an assessed item (e.g. lab, course test, presentation) contact your Hub as soon as possible

Contact your Hub

Letter Requests

Standard Letter Request

To request the following letters: bank letters; and confirmation of studies letters


Formal Written Confirmation (FWC) Request

FWC letters are produced solely for international students who (a) have applied for further study at a Higher Educational Institution (HEI) AND (b) require such a letter to support their Tier 4 Visa Application. You need to have passed all modules and submitted your dissertation (or attended your viva if studying for a Masters by Research (MRes) degree.


CAS (Confirmation of Acceptance for Studies) letter

See Admissions for more information on receiving a CAS. If you intend to make a CAS request, please use the standard letter request form above. This letter is only applicable for international students.


Academic Transcript Request

See Student Records if you need a copy of your transcript / diploma supplement

Changes to Course, Modules or Adviser

Module Enrolment

To register your optional module choices if you cannot complete the process on e:Vision


Change of Module

Apply for a module change within the first two weeks of the semester


Concession for a Late Module Change

Apply for a module change past the first two weeks of the semester


Variation to Course Profile

Apply to study a module not currently offered in your course route


Change of Seminar Group

Apply to change seminar group


Request to change your Adviser

Apply to change your personal adviser


Transfer Request Form A

To change your degree programme, addition of an integrated masters, or withdrawal from Year Abroad (please see the Hub before completing this form)


Transfer Request Form C

For all Science with Foundation Year students who want to transfer degree programmes


Intercalation and Withdrawal

If you are looking to intercalate, complete the Extenuating Circumstances Report Form located in Absences, Assessment and Examinations (see above).


Return to Study (LTS017)

Application to return to study following a period of intercalation due to medical issues


Return to Study (LTS018)

Application to return to study or extend an agreed absence following a period of intercalation for reasons other than medical issues


Return to Study - Repetition (LTS019)

Application to return to study or extend an agreed absence following a period of intercalation when repetition of study elements is required



To formally withdraw from your programme of study

Appeals and Complaints

Academic Appeal - Stage One (LTS020)

To formally raise concerns about academic results or circumstances relating to them


Academic Appeal - Stage Two (LTS022)

To raise a further appeal if unsatisfied with the outcome from a Stage One Academic Appeal


Non-Academic Student Discipline Appeal - Stage One

To appeal against a decision made by the Student Disciplinary Officer


Non-Academic Student Discipline Appeal - Stage Two

To appeal against a decision made by the Student Support Service at Stage One of a Non-Academic Student Discipline Appeal


Academic Complaint - Stage One (LTS021)

To formally rise concerns about a programme of study or its associated academic facilities


Academic Complaint - Stage Two (LTS023)

To appeal the outcome of Stage One


Non-Academic Complaints - Stage One

To formally raise concerns which are the responsibility of the University but not directly related to your programme of study, its associated academic facilities nor an academic result.


Non-Academic Complaints - Stage Two

To appeal the result of Stage One