Due to the COVID-19 outbreak many UEA staff are currently working from home. To make sure we can do this successfully and securely, IT Services have published important guidance on remote working, and keeping UEA data and equipment secure.
The Information Commissioner's Office have published 10 tips on data protection and working from home.
If you're a UEA employee and new to using Microsoft Teams, the remote working page contains a link to a handy guide to get you up to speed. If you're also using OneDrive, see our guidance on sharing files safely.
The Data Protection Act 2018 and the General Data Protection Regulation (GDPR) give the University responsibilities in relation to how we handle personal information. Those who collect and use personal data on behalf of UEA must follow the data protection principles found in the GDPR.
As a data controller, the University is registered with the Information Commissioner. Our registration number is Z8964916 and we are listed here.
If you have questions about data protection at UEA, contact our Information Compliance team at firstname.lastname@example.org or by telephone on +44 (0)1603 59 2431/1143/7709.
The University's Data Protection Officer is Ellen Paterson. You can reach Ellen using the email address and phone number above (ext.2431).
The University also has a network of data protection contacts, covering all departments and Schools. If you're a member of UEA staff and don't know who your contact is, email email@example.com.
The Data Protection Policy sets out how personal data will be managed by the University, and explains responsibilities.
The following University policies also contain statements and requirements on how we process personal data, and include actions for all staff.
Our staff data protection guidance addresses some frequently asked questions.
If you are a UEA employee or student and have a quick question about data protection, or an urgent concern about the security of personal data, contact Emma Gedge, Paul Cutting or Ellen Paterson by phone, or via Teams.
For complex questions or issues, please email firstname.lastname@example.org, or book a meeting with one of the team.
If you want to discuss a new initiative, project or service involving personal data, please first review our DPIA guidance, then email email@example.com.
UEA staff and students can access online data protection training. Go to Blackboard and you'll find a link under 'My Organisations'.
All staff must complete this online training (or an approved alternative) each year. Training is monitored and reports shared with managers on a regular basis.