Report Forms for On and Off Site Accidents and Incidents Report Forms for On and Off Site Accidents and Incidents

University's Arrangements for Reporting and Investigating Incidents

The following document describes the arrangements for reporting incidents (accidents and hazardous incidents) and investigating them.

It sets out the responsibilities of all staff, students and managers.

Rules on Incident Reporting and Investigating


Incident Report Form

Report an incident (Accident or a Hazardous Incident) using this online form:

Online Incident Report Form


The online form takes about 5 minutes to complete. You will need a few pieces of information before you start (you will be prompted by a series of questions as you go along);

  • Type of incident: Accident or Hazardous Incident.
  • The person's name, e-mail address, home address and School / Department (if applicable).
  • Information about what the person was doing, what the incident was and what the outcome is.
  • If immediate action was taken, what was it (e.g. first aid administered / taken to hospital).


Forms are available here to download and use off-line however, you are strongly encouraged to use the online form:

Work-Related Accident Report Form

Hazardous Incident (Near-Miss) Report Form


Why do incidents need to be reported? 

It is critical that all work-related injuries and accidents, including near misses, be reported so that they can be investigated and the causes determined and eliminated. The reporting of near misses gives us an opportunity to prevent future injuries or ill health.

What does Work-related mean?

  • Work for the University (on or off campus), or;
  • Work by University employees / students (on or off campus), or;
  • Faulty or unsuitable equipment or, substances owned by the University (on or off campus), or;
  • Defects in the University’s premises.

Who should do the reporting? 

Everyone and anyone – no login or permission is required to report an incident using the online form.

Security said they will report it; do I still need to report it? 

Yes, please. Security have a separate reporting system that does not always filter through to Health & Safety. 

What is an Incident?

An identifiable but undesired, unplanned or, uncontrolled adverse work-related (occupational) event that has caused, or could have caused: ill-health (physical or mental), injury, death, property damage, or other loss / detriment.

What is an Accident?

An incident that causes, injury, physical / mental ill-health or death, or; exacerbates an injury or ill-health.

What is a Hazardous Incident?

An incident that is not an accident but has the potential to become one – this is also known as ‘near-miss’ or an ‘undesired circumstance’. It includes events that lead to property damage or other loss or detriment.

What are example of Incidents?

Examples include (but not limited to):

  • Slip / trip / fall (on the same level or on stairs)
  • Fall from height
  • Manual handling issue
  • Computer workstation (DSE) issue
  • Being struck by something
  • Striking against something
  • Getting trapped or caught in / on something
  • Prolonged / recurrent / one-off extreme exposure to:
    • Temperature / noise / vibration
    • Biological agents / toxins
    • Chemicals
    • Dusts / fibres / vapours / fumes / mists
    • Ionising Radiation (i.e. radiochemicals or X-rays)
    • Non-Ionising Radiation (i.e. LASERs, Ultra Violet light, very dim or very bright (high intensity) white / visible light, electromagnetic fields (EMF))
  • Unsafe failure of a radiation generator
  • Electric shock
  • Failure of lifting / load bearing equipment
  • Collapse of scaffolding
  • Failure of a pressure system
  • Explosion / implosion
  • Harassment / bullying / discrimination
  • Verbal / physical abuse
  • Theft
  • Fire (including arson)
  • Vandalism
  • Environmental pollution


Environmental Incidents

If any incident has caused or has the potential to cause environmental damage, please also report this under the Environmental Incident Report Form.


Accident and Hazardous Incident Investigations

Please visit the Investigations page to learn more.



If you have any queries about this Safety Subject or require additional resources, please contact University Safety Services.


Last Updated: June 2020

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National Legislation and Guidance

The following document is Crown Copyright and is obtained via the Office of Public Sector Information (OPSI) website. Other legislation is also available from this link.