Frequently asked questions Frequently asked questions


Questions

Please see below for a range of questions regarding PURE. Click on the relevant question to navigate to the answer further down the page.

About PURE: general

What is Pure?
Where does PURE get its data from?
Why is UEA collecting this data?
How does the quality control work?
How do I access PURE?
Why should I use PURE?
Will I need training to use PURE?
Where can I find out about training for PURE?
Why do I see a yellow warning message about Internet Explorer?

Using PURE: an academic perspective

What can I do in PURE?

Using PURE: adding outputs

How do I add research outputs onto PURE?
Do I need to add full text of the output or just the metadata?
Who is responsible for ensuring there is no breach of copyright when adding full text?
I have entered an output into PURE and it is saying "for validation". What does this mean?
How is my content validated?
Can I edit validated content?
What should I do about duplicates? Should I import them when they already exist?
There is an output allocated to me that I did not contribute to. How can I remove it?
I have put an output on PURE but I can't find it in the Digital Repository.
I added a research output to the PURE system but it is not showing on my webpage, why?
Why aren't all my research outputs available?

Using PURE: creating a CV

How do I create a CV?
Can I upload by CV from my computer?

Using PURE: general

Some of my personal data is incorrect but I cannot edit it, what should I do?
I can't find a project of mine on PURE, why?
There is no information on my Activity section of PURE, why?
There is not information on my Impact section of PURE, why?
Can I have access to my school or department's PURE pages?
How do I change the frequency of emails from PURE?

Using PURE: the reporting tool

I can't access reports what should I do?
Can I run reports in PURE?
I can access reports but how do I generate a report in PURE?

PURE and REF 2013

Is PURE going to be used to submit UEA's REF return?

PURE and RPlan

Is the information the same as RPlan?
Do I still have to create an RPlan?

Using PURE: seeking further help

Who do I need to contact if I have queries or need help with PURE?

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Answers

As with the questions above, the answers are split up into sections, after each of which there is a link to return to the top of the page. Scroll through or use the questions listed above to find the relevant answers.

About PURE: general

What is PURE?
Pure is the University's chosen system for capturing and reporting on research related activity.  It is a web based system and is both flexible and easy-to-use.

For the first time, UEA has an integrated environment for all research activity within the University available to staff, including information about research outputs, funding, applications and intellectual property. Storing research information on PURE also makes it available and searchable for the wider academic community as well as the public.

Data in the system can be used for statistical purposes and management information.

Where does PURE get its data from?
Regularly synchronised data is brought into PURE from University core databases which hold research specific data including:

  • MyIP for Intellectual Property
  • PMA for Project applications, awards and any licences (R, T, U, P, O project codes)
  • SPOT for Staff details and UEA structure
  • SITS for Research Supervisor/Students information

Please note, Eprints outputs data was fed into PURE initially and updating of the Digital Repository will now happen through PURE. Also note that where they are identified in the databases, research groupings will be linked for projects and outputs.

Other data can be entered directly into PURE including Outputs (which will feed into UEA Digital Repository). Please see "What can I do in PURE?" for more information.

Why is UEA collecting this data?
As an institution in a competitive funding environment we need to manage information about our research in order to inform strategic decisions, to meet the requirements of funding councils and other external bodies and to demonstrate to the broader community the excellence and significance of the work we do.

At departmental level, this data will be used as part of the planning process and to assist with assessment of promotion criteria.

How does the quality control work?
PURE will only be as good as the quality of the data it holds. A variety of people are responsible for data checking and quality control, this includes ITCS, RIN and individual RIN Super Users. If you find an error then please contact pure@uea.ac.uk so that we can check and correct it.

How do I access PURE?
PURE can be accessed on the internet from the following link: https://pure.uea.ac.uk

You should be automatically logged into your PURE personal page from this link. If you are asked to enter your user ID and Password then you need to use your standard UEA user ID ad Password.

If you are having difficulties accessing PURE, please contact pure@uea.ac.uk for assistance.

Why should I use PURE?
PURE will allow you to manage your research in one easy to use place. You can produce reports, maintain CVs, update outputs and other research related activity and confirm which research students you are supervising. Information in PURE will, where relevant, feed through to your individual web pages, map connections between your projects, publications and research colleagues. The more you make use of PURE the easier it will be for you to manage your research and others to support you.

Will I need training to use PURE?
Generally PURE is interactive, user-friendly and there are some good help guides and screencasts that can be accessed from your PURE personal page (home screen) to help you. Please hover over the bottom right hand corner of your home screen.

There will also soon be more helpful user guides on the RIN website at https://intranet.uea.ac.uk/rin/PURE.

Where can I find out about training for PURE?
Please check the RIN website for current training opportunities.

Why do I see a yellow warning message about Internet Explorer?
Since 4.15.0, PURE no longer supports Internet Explorer (IE) 7. The system may still continue to work but if there are any interface errors, ITCS are currently upgrading your computers. To upgrade your version of Internet Explorer yourself or use another web browser, such as Firefox or Chrome and you have administrator access to upgrade then please upgrade to the latest version of your web browser.

Additionally, if you have IE8+ and still get the same error, you should disable Compatibility View for the PURE website. There are several different ways to do this so please contact your local IT support. Note that you should be able to do this for PURE without affecting other websites for which you need to use Compatibility View.

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Using PURE: an academic perspective

What can I do in PURE?

  • View/manager your complete research activity both former and current including applications, awards, outputs licences and the research students you supervise.
  • Add/edit outputs, impact and activities.
  • Create and maintain multiple CVs.
  • Set up your own dashboard of widgets to view (eg citations from Scopus).
  • With appropriate permissions, you can create reports and add press clippings.

For more information, please go to the RIN PURE website to access user guides when they become available.

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Using PURE: adding outputs

How do I add research outputs into PURE?
Please refer to the research output user guide on the RIN PURE website. Alternatively, RIN will do this for you. Please contact pure@uea.ac.uk. Outputs should include the full text deposit wherever possible.

Do I need to add full text of the output or just the metadata?
Where at all possible and subject to publisher's rules you need to add a full text deposit. Please refer to UEA policy on Open Access.

Who is responsible for ensuring there is no breach of copyright when adding full text?
It is an academic's responsibility to ensure copyright and embargo information in correct and a full text document can be uploaded. For more detail on Open Access please refer to RIN guidance on Open Access.

I have entered an output into PURE and it is saying "for validation". What does this mean?
For validation is the default status and means that the output will be available to the UEA allocated Editors of outputs to check and confirm a Validated status. This is mainly the responsibility of RIN.

NB: If you wish to keep something within your own profile and not to signal that is is ready to be validated and appear publicly, please set the status to 'Entry in Progress'.

How is my content validated?
This is done by Output Editors (or Output Administrators) which are primarily based in RIN. Once you have saved a "for validation" output, Editors will receive a message informing them there is an output awaiting validation. They will be be able to check and validate the entry. Validated outputs will, unless specified otherwise, appear as publically available outputs.

Can I edit validated content?
Yes. Once an output has been validated it can still be edited by the author if they need to make any changes, it will then be marked "for validation" and go back through the workflow process.

What should I do about duplicates? Should I import them when they already exist?
When you begin importing a new record that potentially already exists in PURE you will receive a message "View possible duplicates" which will appear in red text next to the title text box. You can then click on this to view the possible duplicate. If it is a genuine duplicate then there is no need to import a new record. Please edit the current record instead and remember to save your changes.

There is an output allocated to me that I did not contribute to. How can I remove it?
If you believe an output has been allocated to you as an author in error you can go to the summary of that output, hover over the bottom right hand corner of the summary and click on the "cog" that appears. From here you can disclaim content and RIN will verify and remove it for you.

I have put an output on PURE but I can't find it in the Digital Repository.
PURE synchronises with the UEA Digital Repository every hour so you may need to wait a while before you can see the output. Until an output has been validated, only the metadata (title, authors, date, journal name, volume, pages) will be visible, other elements will not be released until the article has been validated. If you cannot see your output after it has been validated then please contact pure@uea.ac.uk for further help.

I added a research output to the PURE system but it is not showing on my webpage, why?
Outputs will not show on webpages until they have been validated. Once validated they should be available to you and also to others if visibility has been set to "public". If you cannot see your output after it has been validated then please contact pure@uea.ac.uk for further help.

Why aren't all my research outputs available?
PURE contains all outputs that were present in the UEA Digital Repository as at 28 May 2013.  After this date RIN will add outputs as they are made aware of them. If you have outputs that are not present in the Digital Repository/PURE then please send them to RIN at pure@uea.ac.uk for your record to be updated. Alternatively, if you wish to receive training on adding an output yourself then please contact pure@uea.ac.uk.

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Using PURE: creating a CV

How do I create a CV?
Please refer to the screencast in the PURE CV tab on "learn about creating a CV".

Can I upload my CV from my computer?
You cannot upload a word document CV from your computer as the CV creation is a fluid one to include and link to all the data held in PURE about you. However, it is really quick and easy to create and maintain multiple CVs in PURE. Please refer to the create a CV screencase under your CV tab in PURE.

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Using PURE: general

Some of my personal data is incorrect but I cannot edit it, what should I do?
Much of the information that PURE holds about you and your research is taken from various UEA databases (PMA, SITS, MyIP, HR/SPOT). If you information or data is incorrect in PURE then this means the database that holds that information is incorrect and it will need updating. If data in the non-editable areas of PURE is incorrect then please contact pure@uea.ac.uk to have it verified and corrected.

I can't find a project of mine on PURE, why?
Projects are taken from UEA's PMA system. If a project is not in PURE it is likely that it is not on PMA correctly. Please contact RIN on pure@uea.ac.uk.

There is no information on my Activity section of PURE, why?
UEA does not have a database of you activities to feed to PURE. However you can add activities easily. Please refer to the userguide on adding an activity.

There is no information on my Impact section of PURE, why?
UEA does not have a database of your impact to feed to PURE. However, you can add an impact easily. Please refer to the userguide on adding an impact.

Please note that impact here is wider than the REF definition of impact. REF impact will be fed into the PURE ref tap post ref submission.

Can I have access to my school or departments PURE pages?
Only if your role allows it and you have authorisation from the Head of School or ADR. Please contact RIN at pure@uea.ac.uk who will verify your needs with the relevant school/departmental head and revise your access appropriately.

How do I change the frequency of emails from PURE?
Please refer to the user guide on editing your personal profile and settings.

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Using PURE: the reporting tool

I can't access reports. What should I do?
You need to be an editor to access the reporting tool. Please contact RIN at pure@uea.ac.uk who will verify your needs with the relevant school/departmental head and revise your access appropriately. Alternatively, RIN may be able to set up a report for you.

Can I run reports in PURE?
If you have an editor role to certain research information in your school/department you will be able to create reports for those. RIN will set up some standard reports for your use in due course. Please see the userguide on creating a report for editors.

I can access reports but how do I generate a report in PURE?
Guidelines for producing reports will be added to the personal user manual soon. If you require help with reporting, please contact pure@uea.ac.uk.

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PURE and REF 2013

Is PURE going to be used to submit UEA's REF return?
No. UEA's REF return will be done directly onto the REF software. Thereafter data capture of what was returned in REF will be done through PURE by RIN in collaboration with ITCS.

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PURE and RPlan

Is the information the same as RPlan?
The data in PURE is similar to the RPlan data but PURE contains far more research data than RPlan and is more flexible. PURE will not affect the use of RPlan for 2013-2014 and the automatic feed of outputs to webpages as PURE will provide an overnight data feed to UEA Digital Repository which then feeds to RPlan and your webpage.

Do I still have to create an RPlan?
Schools are still collecting research plans from you but this will not be by the RPlan tool.  You can still log onto RPlan to obtain copies of past RPlans. To get more information about how Schools plan to collect research plan data please contact your School Research Director.

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Using PURE: seeking further help

Who do I need to contact if I have queries or need help with PURE?
Please contact RIN using pure@uea.ac.uk.