Frequently asked questions Frequently asked questions


Questions

Please see below for a range of questions regarding Pure. Click on the relevant question to navigate to the answer further down the page.

About Pure: general

What is Pure?
Where does Pure get its data from?
Why is UEA collecting this data?
How does the quality control work?
How do I access Pure?
Why should I use Pure?
Will I need training to use Pure?
Where can I find out about training for Pure?

Using Pure: an academic perspective

What can I do in Pure?

Using Pure: adding outputs

How do I add research outputs onto Pure?
Do I need to add full text of the output or just the metadata?
Who is responsible for ensuring there is no breach of copyright when adding full text?
I have entered an output into Pure and it is saying "for validation". What does this mean?
How is my content validated?
Can I edit validated content?
What should I do about duplicates? Should I import them when they already exist?
There is an output allocated to me that I did not contribute to. How can I remove it?
I have put an output on Pure but I can't find it in the Digital Repository.
I added a research output to the Pure system but it is not showing on my webpage, why?
Why aren't all my research outputs available?

Using Pure: creating a CV

How do I create a CV?
Can I upload by CV from my computer?

Using Pure: general

Some of my personal data is incorrect but I cannot edit it, what should I do?
I can't find a project of mine on Pure, why?
There is no information on my Activity section of Pure, why?

There is no information on my Impact section of Pure, why?
Can I have access to my school or department's Pure pages?

Using Pure: the reporting tool

I can't access reports what should I do?
Can I run reports in Pure?
How do I generate a report in Pure?

Using Pure: seeking further help

Who do I need to contact if I have queries or need help with Pure?

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Answers

As with the questions above, the answers are split up into sections, after each of which there is a link to return to the top of the page. Scroll through or use the questions listed above to find the relevant answers.

About Pure: general

What is Pure?
Pure is the University's chosen system for capturing and reporting on research related activity.  It is a web based system and is both flexible and easy-to-use.

Pure is UEA's integrated environment for all research activity within the University, including information about research outputs, funding, applications and intellectual property. Storing research information on Pure also makes it available and searchable for the wider academic community as well as the public.

Data in the system can be used for statistical purposes and management information.

Where does Pure get its data from?
Regularly synchronised data is brought into Pure from University core databases which hold research specific data including:

  • MyIP for Intellectual Property
  • PMA/UBW for Project applications, awards and any licences (R, T, U, P, O project codes)
  • SPOT for Staff details and UEA structure
  • SITS for Research Supervisor/Students information

Please note, updating of the Digital Repository happens through Pure. Also note that where they are identified in the databases, research groupings will be linked for projects and outputs.

Other data can be entered directly into Pure including outputs (which will feed to UEA Digital Repository and webpages). Please see "What can I do in Pure?" for more information.

Why is UEA collecting this data?
As an institution in a competitive funding environment we need to manage information about our research in order to inform strategic decisions, to meet the requirements of funding councils and other external bodies and to demonstrate to the broader community the excellence and significance of the work we do.

At departmental level, this data will be used as part of the planning process and to assist with assessment of promotion criteria.

How does the quality control work?
Pure will only be as good as the quality of the data it holds. A variety of people are responsible for data checking and quality control, this includes ITCS, RIN and individual RIN Super Users. If you find an error then please contact pure@uea.ac.uk so that we can check and correct it.

How do I access Pure?
Pure can be accessed on the internet from the following link: https://pure.uea.ac.uk

You should be automatically logged into your Pure personal page from this link. If you are asked to enter your user ID and Password then you need to use your standard UEA user ID ad Password.

If you are having difficulties accessing Pure, please contact pure@uea.ac.uk for assistance.

Why should I use Pure?
Pure will allow you to manage your research in one easy-to-use place. You can produce reports, maintain CVs, update outputs and other research related activity and confirm which research students you are supervising. Information in Pure will, where relevant, feed through to your individual web pages, map connections between your projects, publications and research colleagues. The more you make use of Pure the easier it will be for you to manage your research and others to support you.

Will I need training to use Pure?
Generally Pure is interactive, user-friendly and there are some good help guides and screencasts that can be accessed from your Pure personal page (home screen) to help you. Please hover over the bottom right hand corner of your home screen.

There are also helpful user guides on the user guides and forms page of the portal. If you have any questions, please contact pure@uea.ac.uk.

Where can I find out about training for Pure?
Please contact openresearch@uea.ac.uk to discuss training opportunities.

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Using Pure: an academic perspective

What can I do in Pure?

  • View/manage your complete research activity both former and current including applications, awards, outputs, licences and the research students you supervise.
  • Add/edit outputs, impact and activities.
  • Create and maintain multiple CVs.
  • With appropriate permissions, you can create reports and add press clippings.

For more information, please go to the RIN Pure website to access user guides.

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Using Pure: adding outputs

How do I add research outputs into Pure?
Please refer to the user guides page available on the RIN Pure website. Outputs entered into Pure should include the full text of the accepted manuscript; please contact openresearch@uea.ac.uk for support.

Do I need to add full text of the output or just the metadata?
Where at all possible and subject to publisher's rules you should add a full text deposit for all output types.

For journal articles and conference proceedings accepted since 1st April 2016, you must include a copy of the accepted manuscript and acceptance email in order to comply with the Open Access policy for the next REF. Please refer to Meeting REF Requirements at UEA or contact openresearch@uea.ac.uk for advice.

Who is responsible for ensuring there is no breach of copyright when adding full text?
Copyright and embargo information is managed by the Open Access team in RIN. For more detail on Open Access please refer to RIN guidance on Open Access or contact openresearch@uea.ac.uk.

I have entered an output into Pure and it is saying 'For validation'. What does this mean?
'For validation' is the default status and means that the output will be available to the Open Access team to check and confirm a validated status. If more information about an entry is required, a member of the team will contact you directly.

NB: If you wish to signal that an entry is not yet ready to be validated and appear publicly, please set the status to 'Entry in progress'.

How is my content validated?
This is done by the Open Acess team based in RIN. Once you have saved an output 'For validation', they will be able to check and validate the entry. Validated outputs will, unless specified otherwise, appear as publicly available outputs.

Can I edit validated content?
Yes. When an output has been validated it can still be edited if you need to make any changes.  Once you have saved it 'For re-validation' it will go back through the workflow process.

What should I do about duplicates? Should I import them when they already exist?
When you begin importing a new record that potentially already exists in Pure you will receive a message 'View possible duplicates' which will appear in red text next to the title text box. You can then click on this to view the possible duplicate. If it is a genuine duplicate then there is no need to import a new record. Please edit the current record instead and remember to save your changes.

There is an output allocated to me that I did not contribute to. How can I remove it?
If you believe an output has been allocated to you as an author in error you can go to the summary of that output, hover over the bottom right hand corner of the summary and click on the 'cog' that appears. From here you can disclaim content and RIN will verify and remove it for you.

I have put an output on Pure but I can't find it in the Digital Repository.
Pure synchronises with the UEA Digital Repository several times a day, so it may be that you need to wait a while before you can see the output. Until an output has been validated, only the metadata (title, authors, date, journal name, volume, pages) will be visible, other elements will not be released until the article has been validated. If you cannot see your output after it has been validated then please contact pure@uea.ac.uk for further help.

I added a research output to Pure but it is not showing on my webpage, why?
Outputs will not show on webpages until they have been validated. Once validated they should be available to you and also to others if visibility has been set to "public". If you cannot see your output after it has been validated then please contact pure@uea.ac.uk for further help.

Why aren't all my research outputs available?
Authors are responsible for adding their own outputs on acceptance for publication. If you have outputs that are not present in the Digital Repository/Pure, please see the user guides on the RIN Pure website or contact openresearch@uea.ac.uk for advice.

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Using Pure: creating a CV

How do I create a CV?
Please refer to the user guide on creating a Highlighted Content CV .

Can I upload my CV from my computer?
You cannot upload a word document CV from your computer as the CV creation is a fluid one designed to include and link to all the data held in Pure about you. However, it is really quick and easy to create and maintain multiple CVs in Pure.

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Using Pure: general

Some of my personal data is incorrect but I cannot edit it, what should I do?
Much of the information that Pure holds about you and your research is taken from various UEA databases (PMA/UBW, SITS, MyIP, HR/SPOT). If your information or data is incorrect in Pure then this means the database that holds that information is incorrect and it will need updating. If data in the non-editable areas of Pure is incorrect then please contact pure@uea.ac.uk for advice.

I can't find a project of mine on Pure, why?
Projects are taken from PMA/UBW. If a project is not in Pure it is likely that it is not on PMA/UBW correctly. Please contact RIN on pure@uea.ac.uk.

There is no information on my Activity section of Pure, why?
Please refer to the user guide on adding an activity.

There is no information on my Impact section of Pure, why?
Please refer to the user guide on adding an impact.

Can I have access to my school or departments Pure pages?
Only if your role allows it and you have authorisation from the Head of School or ADR. Please contact RIN at pure@uea.ac.uk for more information.

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Using Pure: the reporting tool

I can't access reports. What should I do?
You need to be an editor to access the reporting tool. Please contact RIN at pure@uea.ac.uk who will verify your needs with the relevant school/departmental head and revise your access appropriately. Alternatively, RIN may be able to set up a report for you.

Can I run reports in Pure?
If you have an editor role to certain research information in your school/department you will be able to create reports for those. RIN will set up some standard reports for your use in due course. Please see the userguide on creating a report for editors.

How do I generate a report in Pure?
If you require help with reporting, please contact pure@uea.ac.uk.

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Using Pure: seeking further help

Who do I need to contact if I have queries or need help with Pure?
Please contact pure@uea.ac.uk.