Notification from funder
Once you have received notification from the funder of a successful award, get in touch with your Project Officer who will initiate the process required to set up your project account so that you are able to recruit staff and charge expenditure to it. Please also let us know if your application is unsuccessful. Your Project Officer will need the original formal notification e.g. contract or original letter.
Negotiation of terms
Your Project Officer will check through the award documentation and bring to your attention any queries that need to be resolved. Key areas that will be assessed include:
Project details - Checking the project details against the original application taking into consideration the work to be undertaken and the timescale.
Budget - The award value will be checked against the original costing.
Terms and Conditions – Your Project Officer may highlight specific issues e.g. reporting requirements or confidentiality obligations.
Further information about contract negotiation.
School and University authorisation
Before the project can be accepted by the University there is an internal authorisation process to go through which is coordinated by your Project Officer.
Once all parties have signed up to the final agreed contract and a fully signed contract is received your Project Officer will issue an AN2 (Award Notification) via e-mail. The issue of the AN2 initiates the setting up of the project account as 'live' on UEA's financial management/award database systems.