The University requires that the ‘full economic cost’ of all applications is calculated. The completed costing forms part of the University’s application process and must be authorised by the School and the University alongside the application. Your Project Officer will be able to advise and prepare the required costing.
It is important to work with RIN to prepare a draft budget for your application as early as possible so that any relevant issues can be raised with your Head of School.
- The Research Councils generally fund 80% of the Full Economic Cost (FEC) of a project - with some exceptions. The individual scheme guidance notes from will give details and your Project Officer can advise.
- Most charities will only allow the inclusion of ‘direct cost’ figures as the price for the project, although some certain schemes will support other aspects of the FEC.
- EU Horizon 2020 projects currently pay 100% of eligible direct project costs and 25% overhead costs.
Other costing and pricing differences may occur because of internal strategic issues, e.g. pricing for competitive tenders, where advice must be sought from your Project Officer and Head of School before determining the price.
All staff involved with the project who already have long-term employment contracts at UEA will need to agree an estimate of their commitment to the project, e.g. in terms of hours per week on average. This will be translated into a project cost, but will not necessarily be paid for by the research grant. In FEC terms these costs are defined as 'Directly Allocated' staff costs.
Some posts may be required specifically for the project, such as Postdoctoral Research Associates, some technicians and other posts. These are ‘Directly Incurred' staff costs. Your Project Officer will be able to advise on appropriate starting salaries, as part of the overall project costing.
Technicians who are already on long-term contracts with the University, and who work on multiple projects, can be included as a Directly Incurred cost. However, be aware that these staff will need to complete time-sheets, so that their salary can be accurately charged to the project.
TravelDo ensure that the travel budget is sufficient for journeys to gather data and hold project meetings. Note that:
i) UEA has a set car mileage rate that must be used.
ii) For train journeys check that money has been included for taxi fares, parking etc.
iii) For air fares check that airport tax has been included.