Before proceeding you must have confirmed that:
You cannot find your requirement on the Goods and Services Catalogue
You have accurately estimated the value of your requirement and it is between £5,000 and £25,000
Steps for purchasing when your requirement is between £5,000 and £25,000
The UEA Financial Regulations require a minimum of 3 quotes be sourced for value between £5,000 and £25,000.
Buyers must source 3 quotes before any order is placed.
You must then select the quote that provides the best value to the University. This is not necessarily the lower cost. However, you must record a justification of what additional value the University has gained from any chosen supplier that is not the lowest cost.
You must attach these quotes to your purchase order on UBW when following the order process.
What if I cannot source 3 quotes?
UEA Financial Regulations require 3 quotes be sourced for any spend between £5,000 and £25,000. However there may be some circumstances where only 1 or 2 suppliers are able to meet your requirement. Procurement have a guidance page on what steps to take if this occurs.