What will happen with my Probationary Review?
Until further notice all Probationary Review Meetings should be held by videoconference. If you are happy for this to go ahead, the process for uploading documents and recording outcomes through eVision has not changed and guidance is on our website. We recognise that there will be uncertainties about future plans. If there are practical problems with this, or you are unhappy for it to take place in the current circumstances, then please read the further guidance linked below. We hope to add more guidance and good practice around this area during April, since most probationary reviews would normally be scheduled during May.
If your probationary review is due soon, our student records system [the eVision functionality which is not used by NBI] has a fixed date of 1 May as the date by which your probationary review documents should be uploaded. Unfortunately this date and the associated reminders can’t be tailored to suit the individual dates of probationary review meetings.
What matters is that your documents need to be circulated by you to the members of the review panel at least two weeks before the meeting, to give them time to read them in advance. You can therefore ignore the date of 1 May if your meeting is due to happen later than 16 May.
If your meeting happens on a date other than that entered by your supervisor in the “set a date” task, please encourage your supervisors to let your PGR Service Team know, so that we can amend the date in the student records system to the correct date.
Standard guidelines on probationary review can be found on our Regulations page as Research Degree Policy Document 12, Guidelines for Probationary Review.
Details of changes for this year are on our Portal page here. These include a University-wide approval for meetings to be delayed up to a month later than normally allowed, to assist everyone involved.
We also recommend the following simple steps are taken for videoconference review meetings:
- Meetings should allow participants to see and hear each other by video, not just voice.
- Meeting times are arranged with consideration for any time differences between locations, and any caring responsibilities or health issues for any person involved.
- Meetings should start with 5-10 minutes to check that the technology is working properly for everyone (sound and vision), before the formal probationary review begins.
- Long meetings should include the ability for any person involved to request a short break.
These FAQs are being updated on a regular basis - please continue to check this page for the latest information.
If there is an issue that you feel should be covered in these FAQS, please contact Robin Braysher (firstname.lastname@example.org) of the PGR Service. We may not add all FAQ suggestions, particularly if they relate to individuals or small groups of students.
Please don't forget you can continue to contact your usual PGR Service team by email – we recommend using Graduate School or programme email boxes rather than contacting individual members of staff.