I am due to submit or resubmit my thesis. What’s the process for applying for an extension?
For extensions to submission or resubmission deadlines please use the Research Student Extension form. This helps the Postgraduate Research Service gather the full detail required and ensure that any funding and visa issues are properly addressed.
The form has recently been updated (May 2020). Please complete the current version and include the additional information requested to enable us to process it efficiently.
The Postgraduate Research Service will no longer apply an automatic 14 calendar day extension for submissions due on or after 1 June 2020 since the processes for receiving theses online have worked smoothly. However, the University will continue to be able to apply discretion for short delays (< 2 weeks) to individual submissions throughout 2020 where you have let us know that you have experienced unforeseen and unavoidable issues in meeting the deadline.
Why is UEA not giving an automatic extension to anyone who needs it?
We recognise that many postgraduate researchers will need to extend their period of study and/or registration, and are supportive of this. We are not charging additional fees for such extensions. We have decided not to award a blanket automatic extension of a fixed length for the following reasons:
- We want you to be supported by your supervisory team, and School or Institute, to be able to finish your research and write up your thesis. The extension process is a way for us to encourage these important conversations to happen between you and your supervisors, and to check that each of you is getting the support you need. The University Senate (the senior academic committee of the University) has confirmed that time for supervisors to support postgraduate researchers will be protected in academic workload.
- Different postgraduate researchers need extensions of different lengths, depending on the impact of COVID-19 on your research and on your personal circumstances. We have always taken the approach of considering postgraduate researchers as individuals with individual circumstances and needs. We think that this is particularly important at this time with many different new challenges for us to resolve together.
- A sincere concern for postgraduate researchers’ welfare and autonomy: we want you to be able to explain your needs to us, so that we can work in partnership with you and your School/Institute to resolve issues that you are encountering.
- Some postgraduate researchers will need to flag up issues about funding, visas, fieldwork or access to facilities. The extension process enables us to gather all of this information and support you through a single process rather than needing to have multiple separate conversations.
We know there may be uncertainties about, for example, when data sources might be available or when fieldwork can resume, which could affect the depth and rigour of your completion plan. Please complete to the best of your ability, explaining where the uncertainties are. As outlined above, our aim is to support you as far as possible.
If you are struggling to complete the extension form (we estimate 1-2 hours), this may also mean that you are struggling with making progress on your research, and an interruption might be more appropriate. Please email your PGR Service Graduate School team to seek advice.
Will you require a paper copy of my thesis?
The Postgraduate Research Service will continue to require and accept only electronic copies of theses as detailed on this FAQs page until further notice, and will give reasonable notice (at least one month) of any change to this policy.
These FAQs are being updated on a regular basis - please continue to check this page for the latest information.
If there is an issue that you feel should be covered in these FAQS, please contact the PGR Service on firstname.lastname@example.org. We may not add all FAQ suggestions, particularly if they relate to individuals or small groups of students.
Please don't forget you can continue to contact your usual PGR Service team by email – we recommend using Graduate School or programme email boxes rather than contacting individual members of staff.