Research Student Concessions Research Student Concessions

Before submitting a concession request you should discuss the situation and possible solutions with your supervisory team, your School or Institute PGR Director, or the PGR Officer for your Faculty (PGR Service). 

You can also seek guidance and advice from the Student Union Advice Service.

How to submit a research student concession 

The most usual research student concession requests are for a reduction, extension or interruption to their research programme, although there are other types. 

Further details are available in the updated version of the PGR Concessions Guide [Updated January 2020].

A flowchart has been produced to help guide you through the concession application process (a text version of the process is here).

Flowchart for process of research student concession submission


Changes as a result of COVID-19 Changes as a result of COVID-19

27 March 2020: Updated guidance on Extensions to thesis submission and resubmission deadlines - please see our COVID-19 FAQs page.

6 April 2020: Updated guidance on the return of UEA Library books for those commencing a period of interruption while the Library is closed - please see the 'Notice to Interrupting PGR Students' section below.

Research Student Concession Forms Research Student Concession Forms

Research Student Concession Forms [UPDATED DECEMBER 2019]

All the forms required to complete an application for a research student concession are listed below: 


Candidates should send the completed form in a writeable format (not .pdf) and any accompanying documents to their Supervisor for review and completion of the Supervisor Section. Supervisors may need to discuss and agree the details with the candidate.

Once the Supervisor has completed their section of the form, they should send the updated form in a writeable format (not .pdf) together with any accompanying documents to the PGR Service email address, copying in the candidate if they wish to do so.

Further Information for Research Student Concessions Further Information for Research Student Concessions

The PGR Service Concessions Guide

Further details are available in the updated version of the PGR Concessions Guide [Updated January 2020].

Completion Plan

A number of sample Completion Plans have been produced to help you through the process of applying for a concession:

Notice to Interrupting PGR Students

The Notice to Interrupting PGR Students is issued to all interrupting postgraduate researchers once an interruption concession has been officially approved. It contains important information about your status while you are interrupting, sources of support available to you and actions to take on your return to study.

6 April 2020: If you commence a period of interruption while the University Library remains closed in response to COVID-19 guidance, there is, at present, no need to return any items you might have borrowed. Your Library account will temporarily remain open. Once the Library reopens you will be contacted with a request to return any outstanding items and the status of your Library account will be reviewed.

Return to Study Forms, Supervisor Checklist and Sources of Support

As of 1 July 2018, postgraduate researchers no longer need to complete a Return to Study form following a period of interruption. Please respond to your PGR Service team promptly when they contact you to check if you are intending to return on the date following the end of your interruption.

Supervisors will be asked to use this checklist (MSWord) in your Return to Study meeting [Updated February 2020].

Details of other support available to you can be found in the Notice to Interrupting PGR Students.

What to do if you're not happy with a concession outcome

Although you cannot appeal the outcome of a rejected concession, you are able to make an Academic Complaint, which may address any aspect of your academic experience. The forms and further guidance can be found on our PGR Appeals and Complaints web page.

Turnaround Time

The Postgraduate Research Service aims to respond to concessions with a final outcome within 20 working days of the receipt of a concession application, provided that the application is complete and accompanied by all the supporting information / documentation required.

Please note that due to the PGR Service Team working remotely due to COVID-19 and the very high volume of enquiries and concession requests currently being received, it is taking us longer than normal to process concession requests. Please do not worry if you do not receive an outcome letter within the 20 working days specified above - we will be in touch with you if we need any further information and will contact you with an outcome to your request as soon as possible.