PGR Annual Leave and Absence Management PGR Annual Leave and Absence Management

There is an issue with the supervisor approval process for annual and special leave: the system displays an error message and does not allow the supervisor to enter the decision and no email is sent. Please contact the PGR Service and we will complete the approval process for you. This issue is being investigated by ITCS. We are sorry for the inconvenience caused.


Since 1 October 2018 new functionality has being made available through eVision to allow full-time postgraduate researchers* to apply online for:

  • annual leave (26 days)
  • special leave (up to 5 days a year)
  • and to record sickness absences (up to 7 days self-certified and longer periods supported by medical certificate).

*excluding those based at NBI and those on the Doctorates in Clinical and Educational Psychology.

The system automatically sends leave requests to the primary supervisor and responses are received by email; in the case of sickness absences it simply notifies the supervisor and PGR Service. A record of absences is kept on the ‘Personal and course details’ page, accessible from the eVision student home page.

The PGR leave year runs from 1 October to 30 September for all, irrespective of start date, so those with other start dates will have a pro-rata entitlement (see guidance) until they reach their first full leave year.

Use of the system is not mandatory but it is especially useful for those on a Tier 4 student visa.


Student Guide (PDF) Supervisor Guide (PDF)


The system is not for recording parental leave (which includes maternity, paternity and adoption leave), nor for any other absence requiring a concession. You can find advice on concessions online or by contacting your PGR Service team.

Further information

Public holidays and UEA customary holidays can be found in the UEA Almanac:

PGR regulations and policy documents:

PGR Service contacts: