External Examiners are tracked via the Partnerships Office database which stores a comprehensive list of contact details, appointment and finish dates and the list of courses each External is responsible for. A range of reports are available from the data held, including a list of Externals nearing completion of their term, outstanding External Examiners’ reports and a tracking facility to log the location of each report as it is viewed/approved by appropriate staff. The database also provides a historical record of any changes made to course information, such as title changes, along with an archive of previous External Examiners for each course.
At the end of each academic year, the External Examiner is required to make a report to the University via an External Examiner Report Form. The report seeks the External’s comments with regard to the standards of the academic provision, and the quality of the learning opportunities, amongst other aspects. This is then considered by the partner institution and sent with a response to any recommendations to the Partnerships Office. There is an initial review by the Partnerships Office prior to consideration and ‘sign-off’ by the Academic Director of Partnerships who reviews the response/action plan. The External Examiner reports or summary of External Examiner reports are also considered by the Joint Board of Study/Joint Committee.
3. Annual Course Monitoring Reports
External Examiner reports feed into the annual course monitoring reports completed by the individual institutions. In these reports, actions identified by the External Examiner is contained within the action plan and monitored via the course committees, reporting to LTC. Annual course monitoring reports are normally considered at the spring meeting of the Joint Board of Study/Joint Committee when there is an opportunity for peer review by colleagues from within institutions and UEA. Any issues (including good practice and potential for quality enhancement) are then fed into the next year’s process.