The Library is a key partner in your teaching, providing resources, spaces and information skills support for all taught programmes within the UEA.
As a staff member, you can make full use of the Library and its services. Access to all our electronic services and resources are available via the Library portal (make sure you sign in) and the building itself can be accessed 24hrs/7days using your campus card
Each School is assigned to an Academic Librarian who oversees resource provision, provides information skills support and is a key point of contact with the Library. Each school also has a Library Rep. If you’re new to the UEA then find out who your school’s rep is and consider arranging a time to meet with your Academic Librarian to ensure you’re fully aware of the Library’s services.
How to find and use existing Library resources
You can find Library resources using the UEA Library Search, the Find Journal A-Z and Database A-Z . The Subject Guides are also useful in highlighting key resources in each subject area. In addition, the Library manages several important archives, which you can explore via the Archives and Special Collections pages.
You can borrow up to 30 books and keep them for as long as you need them unless they are requested by someone else. The UEA Library uses the Library of Congress Classification scheme, There are floor guides and plans. As well as being available via the Library portal they are in the main stairwells of the Library or available from the Library Helpdesk.
Because our electronic resources are made available by dozens of different providers, the best way to ensure access to all our electronic resources on and off campus is to always access them through the Library Search or A-Z listings. The Library Access plug-in can also help – add this to your web browser and it will prompt you when you are on a site with access restrictions. In addition to the general Library Helpdesk there is also an Electronic Services Helpdesk <firstname.lastname@example.org> who can answer any access queries you may have.
How to obtain new resources for teaching
The Library provides resources to meet the core reading and research needs of UEA students through reading lists and our journal and database provision. We support wider student research and reading via a mix of book- and ebook-purchasing, temporary online provision and interlending from other libraries.
UEA uses the Talis Aspire Electronic Reading List System and all taught modules are expected to have a Talis list. Reading Lists can be searched via the Library website and also linked in to module sites within Blackboard. There is plenty of help available on using Talis, including online resources and face-to-face support.
Talis lists provide students with a consistent experience and good access to resources, but they’re also important in alerting the Library to teaching needs, ensuring we have the resources required and sufficient licences and copies. You can use the Talis bookmarking tool to grab resources from the Library Search or (if we don’t already have it) from a site like Amazon. When the list is reviewed by the Library we will buy in an ebook or print copies from an appropriate supplier and update the Talis links for you.
The Library can usually purchase sufficient books or licenses and have them in place in time for teaching if the Talis deadlines are met. However, where the module and subject area are new or the lists are very long, it’s advisable to get these to the Library to review as early as possible (you can continue to add to lists while they are being reviewed). Occasionally we may have to ask you to prioritise resources if time is short or the resources are costly.
You must talk to your Academic Librarian if you want to add content from journals or databases that we don’t subscribe to as these may be more complicated for us to obtain. And if you expect students to buy their own copies of particular books then you should mark these items as ‘recommended for student purchase’ rather than ‘core’.
Digitisation and copyright
If a book chapter or extract is required for teaching, then we may be able to scan this and add it to your reading list rather than purchase an ebook or have students competing for a limited number of print copies. Digitisation Requests are made from within the Talis system as you edit a list and there is a helpsheet available to guide you through the process. The Library will undertake all the work in checking that the scan complies with Copyright law or the terms of our Copyright Licensing Agency (CLA) and then will scan and upload the extract for you.
If you’re including Library content in online teaching, particularly MOOCs (Massive Open Online Courses) or other open content, then you’ll need to check with us to ensure that it doesn’t infringe copyright or the terms of our licences with publishers.
While the Library can provide some copyright advice, there is more information available from the Compliance team.
High demand and reference only
The Library has a High Demand collection located behind the Library Helpdesk on Floor 0. Books in this section are loaned for 3 days at a time, ensuring that there is quicker circulation of books that are in high use. Sometimes the Library will make the decision to put items into high demand (e.g. where student numbers are high and ebooks or additional print copies are unavailable), but you should not rely on this. If you expect there to be pressure on particular books then consider requesting that they go into high demand. This is best done by adding a Library Note for the item in your Talis reading list. Alternatively, you can email the helpdesk or your Academic Librarian, but in that case you must give us a module name and code and primary contact (if not you) so we can keep a record of this. If an item is very scarce or expensive and is unavailable electronically, we can also designate it as reference-only to ensure it is only able to be used within the Library.
Reading lists are the main and preferred way of alerting the library to the need for further copies of existing books or new books that need to be bought to support teaching. The Book Suggestions form is intended as a route for requesting single copies of books that will support background or further reading – or to request books for your research that you anticipate will be of wider interest (for very specialised research-related books it may be better to use the Interlending Service.
Recognising that on occasion it may not be practical to add a new item to your reading list, the Book Suggestions form does support ad-hoc purchases for teaching and includes fields for module information to ensure we buy enough copies/licences. However, this is not the primary purpose of the form and Talis lists are the main way of alerting the Library to teaching resources.
Journal and database purchasing
New journal or database subscriptions should be discussed with your Academic Librarian. Journals are often expensive and they represent an ongoing cost commitment, so it may be necessary to cancel an existing subscription to take up a new one. The Academic Librarian will normally involve your school’s Library rep in discussions around cancellations, to ensure that other academics are not adversely impacted. To assist in identifying potential cancellations the Library periodically supplies schools with lists of subscriptions with low usage.
New journals and databases (whether subscription-based or one-off purchases) are likely to require the Academic Librarian to produce a business case and you may be asked to provide information to support such cases. For larger databases a trial is also often undertaken and you will be expected to help the Library in promoting the trial and collecting feedback.
Helping to develop students’ information skills
In addition to providing resources, the Library is concerned with information literacy – ensuring that students (and staff) not only have access to good resources, but also have the skills needed to find, evaluate and make good use of them. This support is provided through a mix of online resources, face-to-face sessions, drop-in opportunities and, where needed, one-to-one appointments. As a teacher and advisor you can tap into this support – directing students to the online resources and drop-ins, incorporating resources into your own teaching, or arranging for Academic Librarians to run or contribute to teaching sessions.
Online information skills support
The Library has a range of online resources and continues to expand this area of its service. For those new to the University, the new student pages offer induction resources, including the Information Trails and an online virtual interactive walkthrough of the Library building. There is a growing suite of resources intended to support students through their First assignment [being developed] – and beyond! There is also a four-week online course called Digital Voyager, which runs twice a year and develops students’ digital literacy. Successful completion of the course earns credits towards the UEA award.
Please help us in promoting these and let us know if there are other resources we could produce that would benefit your students.
Face-to-face information skills sessions
Academic Librarians provide the faculties and schools with a range of face-to-face skills sessions, including Library inductions and overviews, information skills workshops that focus on finding and evaluating information sources, and more advanced sessions for postgraduates or those undertaking dissertations. Please talk to your Academic Librarian if you want to know what is already available within your school or to see whether further sessions might be possible.
Librarians can sometimes see individual students, especially if they have particular challenges in finding or accessing resources, but if drop-in sessions are offered then it is preferable to direct them to those slots first.
In addition to supporting your teaching needs, the Library also provides Support for Research