Introduction Introduction

Digitisation offers an easy way for all your students to access recommended book chapters or journal articles, reducing the pressure on the Library's print collection and making it easier for your students to access core readings.

This page provides summary guidance on 1) The Library's digitisation service and 2) Making your own scans for Blackboard.

A more detailed overview of services the Library does, and does not, provide, is available here. Digitisation Service Overview [, 200KB]

UEA Library's digitisation service UEA Library's digitisation service

UEA Library provides a scanning service to teaching staff who want to make the Library's print resources available via Blackboard to students. 

What can be scanned?

Our Copyright Licensing Agency (CLA) licence terms allow for the following:

  • Items scanned must be owned or on order at UEA Library (if timescales are short and you own an identical copy to the one on order we can scan from a personal copy)
  • You may only copy one chapter or 5% of a book, whichever is greater, or one article in a journal issue per course module.
  • Only one short story from an anthology or collection may be scanned, or one poem of up to 10 pages.

How long does it take?

Currently, the service has a notice period of 10 working days in advance of when you need to upload the scan to Blackboard.

How can I make a request?

As of September 2015 the Library will be making use of the Reading Online Service to manage all requests for scans.

Scans can be easily requested and distributed to students directly via online reading lists that integrate directly into Blackboard. This will ensure a fast, efficient service that can be scaled to meet the needs of more students than was possible under the existing processes.

Please note that we have an increasing number of e-books and e-journals to which you can link directly from Blackboard. Our licence only allows you to link to online resources from Blackboard not reproduce them in PDF form, so if an e-book is available you must link to the e-book from Blackboard rather than making a scan. However if a durable link or URL is not available, it may be possible to upload a PDF. For more help contact your Academic Engagement Librarian

Can I still make my own scans to upload to Blackboard? Can I still make my own scans to upload to Blackboard?

Self-submitted scans to Blackboard are still permitted for 2015-16 academic year as long as they are within the constraints of the CLA license. If you (or your School local office) scan material to place on Blackboard you must make the following checks:

  • Check the library catalogue to ensure we have the physical item in stock. We must own (or have on order) the exact edition of the title you wish to scan.
  • Check the library catalogue to ensure we do not have an e-book or e-journal of the title. If we own the e-book, you must link to the e-book from Blackboard, and you may not create a scan unless the URL is not durable.
  • Check the CLA website to ensure that the item you wish to scan is permitted under our licence: - see the What can be copied page and associated links - https://cla.co.uk/higher-education-licence
  • You may only copy one chapter of a book, one article in a journal issue, or up to 5% of a work, and you must include a completed Copyright Notice as the first page of every scan you make. A template Copyright Notice [Word, 14KB] is available here and all sections must be completed. The notice must form the first page of the digitised item you place on Blackboard. If you do not have Adobe editing software, the Library can assist you with inserting the Copyright Notice at the start of your digitised item. Contact libcat@uea.ac.uk. This is the only activity that the Library can support you with if you choose to do your own scans.


You are also responsible for ensuring that ALL your scanning activity is included in the University's CLA return. For every scan you must complete the online scanning reporting form.

For full details of the CLA Higher Education License which is new from August 2013, see The Higher Education Copyright License site: https://cla.co.uk/higher-education-licence

Also, see the CLAs' guidance on the concept of textbook substitution or CLA Good Practice Guide on the creation of course packs