Introduction Introduction

Digitisation offers an easy way for all your students to access recommended book chapters or journal articles, reducing the pressure on the Library's print collection and making it easier for your students to access core readings.

This page provides summary guidance on the Library's digitisation service via the Talis Aspire Online Reading Lists system.

Already a Talis user and want to get started quickly?  Our helpsheet on requesting scans from your reading list can be found here.

UEA Library's digitisation service UEA Library's digitisation service

UEA Library provides a scanning service to teaching staff who want to make the Library's print resources available via the Talis Online Reading Lists system to students.

What can be scanned?

Our Copyright Licensing Agency (CLA) licence terms allow for the following:

  • Items scanned must be owned or on order at UEA Library.
  • We may only copy one chapter or 10% of a book, whichever is greater, or one article in a journal issue per course module.
  • Only one short story from an anthology or collection may be scanned, or one poem up to a maximum of 10 pages.

How long does it take?

Currently, the service has a notice period of 10 working days in advance of when you need to make the scan available to your students.

How can I make a request?

Since September 2015 the Library has been making use of the Talis Aspire Online Reading Lists system to manage all requests for scans.

Scans can be easily requested and distributed to students directly via online reading lists that integrate directly into Blackboard. This ensures a fast, efficient service that can be scaled to meet the needs of more students than was possible under previous processes.

Please note that we have an increasing number of e-books and e-journals to which you can link directly from Blackboard or Talis. Our licence only allows you to link to online resources from Blackboard and Talis, not reproduce them in PDF form, so if an e-book is available you must link to the e-book from Blackboard/Talis rather than making a scan. For more help contact your Academic Engagement Librarian.

Can I still make my own scans to upload to Blackboard or Talis? Can I still make my own scans to upload to Blackboard or Talis?

Scanned materials should not be uploaded to Blackboard, as our CLA reporting and compliance is done exclusively via the Talis system.

Self-submitted scans can be uploaded to Talis using the same form as requesting a new digitisation.  If you have an existing good quality scan that you are confident complies with the CLA license, you can upload it using this form. If you (or your School local office) scan material to place on Talis you must make the following checks:

  • Check the library catalogue to ensure we have the physical item in stock. We must own (or have on order) the exact edition of the title you wish to scan.
  • Check the library catalogue to ensure we do not have an e-book or e-journal of the title. If we own the e-book, you must link to the e-book, and you may not create a scan.
  • Check the CLA website to ensure that the item you wish to scan is permitted under our licence - use the "Check Permissions" search to see if a particular work is included.
  • You may only copy one chapter of a book, one article in a journal issue, or up to 10% of a work.

For full details of the CLA Higher Education License, see The Higher Education Copyright License site.

Also, see the CLA's guidance on the concept of textbook substitution or the CLA Good Practice Guide on the creation of course packs.