The Day of Your Exam The Day of Your Exam

Sitting your Exams

 

Your examination timetable is sent to you by email and will also be visible on your timetable by the published deadline (in early March). The information includes details of where and when exams will take place.

If you are unsure about the location of your exam, consult the interactive campus map. The Hub can also help you with directions.

If you have an individual arrangement, your schedule might list the location as TBA. The Hub will send you an email closer to the date explaining where you need to go.

 

The Day of Your Exam

 

 

Before the exam

  • Know where the exam venue is. Before the day of each exam, you should make sure you know the exact location of the exam venue and how long it will take you to get there.

  • Getting there on time. You should give yourself enough time to arrive at the venue at least 20 minutes in advance of the start time to hear the instructions and be seated correctly. Exams start exactly on time and if you arrive more than 30 minutes after the start, you will not be allowed into the exam room.

  • Additional materials for the exam. In certain cases extra materials are permitted in the examination room (e.g. pre-released texts, case studies, etc.). Check this with your seminar leader/module organiser if you are in any doubt. There may also be a requirement for you to submit your additional materials to the Hub for checking in advance of the exam – if unsure you should check with your Hub regarding deadlines about submission of materials.

  • Campus card. You need to take your campus card to all exams. Invigilators will check campus cards to make sure the correct student is taking the correct exam in the correct room. If you have lost or forgotten your campus card another form of photo ID such as a passport or drivers licence will be accepted as a temporary measure. Contact the Library as soon as you can to get a replacement campus card.

  • Calculators. You can take calculators into all exams unless it is specifically prohibited on the rubric of the paper. The calculator must be on the University’s approved list of calculators otherwise it will be confiscated from you for the duration of the exam. The University does not provide any spare calculators.

  • Dictionaries. If English is not your first language, you will be allowed to use a simple translation dictionary (not an English dictionary) in most exams. The translation dictionary must be a “clean” copy (no handwritten notes) from the approved list otherwise it will be confiscated for the duration of the exam.

University Regulations on extra materials

 

  • Instructions prior to the exam (before you go into the exam room). We ask you to wait outside the exam venue and wait until you are called in for your exam. In the 20 minutes before your exam, instructions will be read aloud outside the exam venue. These can include:

    • Room changes

    • Which room the exam is in (particularly if there are a number of modules with similar names or module codes taking place at the same time)

    • Desk numbers where students can sit

    • Where to leave coats and bags

    • Instructions to switch off mobile phones and not to take them into the exam room

    • Reminders to have Campus Cards ready

    • Reminders that no electronic device (e.g. MP3, dictionary pen, smart watch, headphones etc.) can be taken in the exam room

    • A warning not to take notes into the exam room.

Students who are found to have breached the regulations may find themselves with a penalty, one of which could be permanent exclusion from the University.

 

Inside the Exam Room

  • Quiet. Silence is to be observed in the exam room and you are under exam conditions from the moment you enter the exam room. If you have a query, direct it to the staff running the exam (the invigilators).

  • Desks. Desks are numbered.

  • Attendance slips. Each desk has an “Attendance Slip” that you should complete and sign to prove you attended the exam. Invigilators collect these slips shortly after the start of the exam.

  • Answer booklet(s). For most exams, there are specific answer booklets or blank booklets to write answers in. Don’t forget to complete the front cover with your information.

  • Listen to instructions. As you complete the slip and front of the answer booklets, listen to the Lead Invigilator’s announcements. There may be specific instructions about the way the exam answers need to be written (e.g. there may be 3 answer booklets and you might be expected to answer 3 questions, each in a separate booklet). The Lead Invigilator is in charge of the exam and offers the last chance for you to hand in any items which are forbidden during your exam (e.g. mobile phone, MP3, notes, smart watch, any other electronic device).

  • Toilet. Take your campus card with you if you need to visit the toilet. You will be asked to show it and sign a list to leave the room and re-enter during the exam. Staff checks to see how long any student spends in the toilet. Reasons for this include signalling if you might need medical help, but also to see if exam regulations are being followed (e.g. you are not allowed to speak to another student or refer to any materials during the toilet break). We only permit one student to go to the toilet at a time so you might need to wait till the previous student comes back.

  • The first 30 minutes/the last 15 minutes. You are not permitted to leave the exam room for any reason in the first 30 minutes including visiting the toilet. We want to make sure that late students can arrive with minimal disruption. For similar reasons, you are not permitted to leave during the last 15 minutes.

  • Errors on the exam question paper. If you think there is an error on the question paper or the question is incomplete or does not make sense, please raise your hand and an invigilator will come to you. The invigilator will report the error to the Assessment and Quality Office who will try to resolve the problem and then get a message back to the students taking the exam. Continue with your examination while the issue is being resolved. Invigilators complete an invigilator report form at the end of every exam that includes any potential errors found on exam papers. We alert markers in such cases.

  • Extra answer booklets. You are entitled to extra answer booklets if you need them. Just raise your hand and an invigilator will bring an extra answer booklet.

  • Notes and rough work. Cross out any notes or rough work in your examination booklet if you would like it not to be considered for marking.

 

After the Exam

  • Stop writing as soon as the invigilator calls the end of the exam. If you continue to write, this could be reported and lead to a disciplinary case.

  • On each answer booklet, you should complete the front cover to show how many booklets you used. If you used more than one answer booklet, attach them together with a treasury tag.

  • The invigilator will tell you when you can leave the examination venue; leave the building as quietly as possible as other students might still be sitting their exams.