The following information details the structure and responsibilities of Boards of Examiners at UEA. For documents relating to Exam Boards please scroll to the bottom of the page
What does the Board of Examiners do?
The Board of Examiners are the group responsible for making decisions about student progression and awards. The board is made up of academics and administrative staff internal to UEA as well as appointed external examiners. The boards meet soon after the completion of each exam period to consider and confirm student marks / degree classifications look at cases of students who have not achieved the pass mark or for final awards sit on the borderline between two grades and consider students marks and performance in the light of any extenuating / other circumstances. Each School at UEA has at least 1 Board of Examiners but most will have several e.g. a postgraduate board and an undergraduate board or different boards for different academic areas.
Appointment of the Board
Members of the board are nominated by Schools during semester 1 each year and must be approved by the Faculty’s Learning Teaching and Quality Committee (LTQC).
- Boards of examiners will include:
- Chairman (Chair of Examiners)
- Secretary (usually a Faculty Manager or a LTS Co-ordinator)
- Internal members
- External members
The secretary to each Examination Board is normally a member of LTS and will manage the formal administrative processes which support the Examination Board. As each School is very different it is important that there is good communication between the Chair of Examiners and their secretary. Once the Exam Board membership has been approved, the secretary will pass the information to the Assessment and Quality Office who will send formal appointment letters and other information to the external examiners.
Attendance Requirements of Board of Examiners
All internal members of a Board of Examiners are expected to attend Examination Boards and absence has to be approved in advance by the Director of Taught Programmes. External members of an Examinations Board are expected to attend Final Boards, but they are welcome to attend any of the preliminary Boards if they wish to. If an External Examiner is not able to attend a Final Examination Board, a concession for their absence has to be approved in advance by the Assessment and Quality Office Manager.
Undergraduate Examination Boards assess undergraduate students at different points during their courses. The Examination Boards are as follows:
- Student Progress Board – this Board considers marks obtained by students during semester 1. The Board will identify students who are “at risk” of failing to meet the progression requirements at the end of the academic year (eg those with marks below the pass mark or those who have not submitted coursework or those who have non-attendance issues). The Board will agree actions to be taken for these students (refer to Adviser, refer to Head of School or other action).
- Module Assessment Board – this Board receives the provisional marks for modules and it will confirm these marks and make decisions about the format of reassessment (eg should it be by exam, should it be coursework, etc). Not all Schools have Module Assessment Boards.
- Stage (or year) Assessment Board – this Board receives/confirms, considers extenuating circumstances and confirms progression for students who have met their stage requirements. The Board will also refer students to reassessment.
- Final Stage (or year) Assessment Board – this Board receives/confirms marks, considers extenuating circumstances and confirms awards for students who have met the stage requirements. The Board will also refer students to reassessment.
- Reassessment Board – this Board will receive/confirm the marks achieved by students from the recent reassessment period. The Board will make decisions on progression for the students who have met requirements, and it will also make decisions about awards, where the students have fulfilled the requirements of their stage.
Postgraduate examination periods take place twice during the academic and covers first sit, delayed first sits and in some cases reassessment. The following boards support Postgraduates
- Module Assessment Board – as above - receives marks for each module and confirms that internal moderation has taken place and marking standards for the module are appropriate.
- Intermediate Boards – occur at the end of the taught component of the course. These boards consider the confirmed Module Marks and confirm student progression to dissertation or referral to reassessment.
- Final Assessment Board – determines whether students have satisfactorily completed the dissertation component of their course then recommend students for awards.
Documents concerning Boards of Examiners
Instructions to Examiners
- Common Course Structure Regulations
- Integrated Masters Regulations
- Common Masters Framework Regulations
- Academic Appeals Procedure
- Submission of Work for Assessment (Taught Programmes): Submission of Anonymised Work for Assessment, Extensions and Penalties for Unauthorised Late Submission, Provisional Marks and Feedback
Guidance to Examiners regarding the scaling of marks
- Pro-Forma to Scale Marks for Boards of Examiners (pdf) June 2013
- Pro-Forma to Scale Marks for Boards of Examiners (word) June 2013
- Guidance Notes for use of a Piecewise Linear Scaling Spreadsheet (April 2010)
- Piecewise Linear Scaling Spreadsheet 1 (2009-10)
- Piecewise Linear Scaling Spreadsheet 2 (2009-10)