Using WinSCP

UEA Staff and Students can access their files remotely through the Internet. This wiki provides a step-by-step guide on how users can upload and download files to their Central Filestore (CFS).

Secure access requires installation of software to provide encryption. We recommend downloading and installing the free-to-use WinSCP client. Both the UEA Staff and Student desktops have WinSCP installed as default; go to Start > All Programs > UEA Network Applications > WinSCP. Try familiarising yourself with the client before installing at home.

IMPORTANT: A minority of foreign countries (outside the UK), prohibit the transfer of encrypted data across their data networks. While WinSCP is the suggested method to establish a secure connection, the UEA cannot advise on the encryption laws of countries outside the UK, and is not responsible for the breach of any such laws through using the software. It is the sole responsibility of the user to check their national laws before use.

If you have any questions, please contact the IT Service Desk

 

Downloading and configuring the Software Client 

Download the WinSCP client from: http://winscp.net/eng/download.php. Pick the latest full version of the client, and click on an installation package. You will be taken to Sourceforge, where the download will begin. Save it and once downloaded, click to start the install process. There is a Portable version available, which does not require installation, and can be run from a USB memory stick, or computer.

Once installed and running, you will be presented with the new session screen. For your login, ensure that Host name has either staff1.uea.ac.uk for Staff and Postgraduates or student1.uea.ac.uk for Undergraduates entered correctly. Leave Port number as 22. Enter your own UEA username, but do not enter your password at this point. 

Click Directories in the left hand window to display the Directories screen. To connect to the My Documents area of your CFS, the Remote Directory needs to be completed with the correct path. Type data

It’s advisable to save your details to prevent the need to re-enter them next time. Click the Save… button to save your session, name this something appropriate.Use this saved session to log into your CFS, highlight the session and click the Login button. You will be prompted for your UEA password.

 

The WinSCP Client Display 

Like most file transfer clients, WinSCP is divided into two windows, on the left is your local machine which defaults to the C: Local Disk of your machine, while the window on the right will map to the Documents folder of your UEA CFS. 

Use the drop down tab to navigate between folders or drives, or double click a folder or file to open it. If you have problems opening a file stored on the remote connection (CFS), try right clicking on the document and choosing the Open option. 

To transfer files and folders between drives simply drag and drop between each window. This will make a copy of the file on the destination drive. 

When you have uploaded the required files, close the window through the cross in the top right corner to break the connection. For more information on how to use WinSCP, try the online help available by going to Help > Contents (URL: http://winscp.net/eng/docs/start), or through the F1 fast-track key.

 

Using FileZilla (Mac OS)

UEA Staff and Students can access their files remotely through the Internet. This Helpsheet provides a step-by-step guide on how users can upload and download files to their Central Filestore (CFS).

Whilst the UEA does not provide support for FileZilla; it is Freeware (free to use), and a simple  substitute for those unable to run the UEA’s preferred choice of WinSCP due to their Operating System.

IMPORTANT: A minority of foreign countries (outside the UK), prohibit the transfer of encrypted  data across their data networks. The UEA cannot advise on the encryption laws of countries outside the UK, and is not responsible for the breach of any such laws through using the software. It is the sole responsibility of the user to check their national laws before use.

 

Downloading and configuring the Software Client 

The freeware FTP client FileZilla may be downloaded from http://filezilla-project.org/. Ensure that you download the client appropriate to your operating system.

Once installed and running, select Site Manager from the File menu at the top.You will need to configure FileZilla to access your UEA Webspace by creating a new site which you will give a name to.

Next you will need to provide a hostname details – staff should use staff1.uea.ac.uk and students should use student1.uea.ac.uk. 

Select Port as 22 and the Protocol as SFTP-SSF File Transfer Protocol

For account type; select normal and use your normal UEA login details for username and password.

Next select the Advanced Tab. For the remote directory you will need to type in your CFS path using the format /home/edu/abc12def/in the example. Should you wish to access your UEA webspace you should add /WWW/ to this path. Next, click OK to save the settings. 

In order to connect to you CFS or Webspace simply click the Site Manager icon - this is located immediately below ‘File’, and select the site that you wish to connect to. 

When first connecting to the UEA, you may get an ‘Unknown Host Key’ warning for connection to the UEA – select the tick box to trust the UEA Host Key  and click OK. Once open click the ‘connect’ button.

 

The Filezilla Client Display 

Like most file transfer clients, FileZilla is divided into two halves with the windows on the left showing the local PC / drives and the right side showing the remote site (CFS/Webspace storage). To navigate between folders or drives; double click a folder or file to open it.

 

Departmental Share

This guide explains how to map a drive in Windows to access: Central store file, Departmental shared file store, and UEASHARE file store.

 

How to find your Central File Store location 

  • You can find your Central File Store location by logging into https:/ spot.uea.ac.uk and clicking on the Login Details link 
  • Your Central File store will be shown next to User Home Directory  e.g. ueahome\<deptcode>\<username>\data 

 

How to find your department share details on your UEA PC 

  • Click Start
  • Type CMD into the search bar, press enter
  • In the Command Prompt type 'net use' and press enter. This will show a list of all network shares mapped to your PC and their full network path e.g. central-vfs\central-div-share1 

 

UEA Share file store

  • The network path to the UEA Share file store is: util-vfs \UEAShare 

 

Mapping a drive 

Windows Vista/7: Click Start > Right Click on  Computer > Select Map Network Drive 
Windows 8/8.1: Go to the Start Screen > Search  for Computer > Right click on the Computer Tile > Select Map Network Drive 

Select a free drive letter from the drop down list and enter the full network path and select connect using different credentials.

To verify the connection enter your UEA username (as UEA\username) and password and click OK 

Windows 8 and 8.1: Due to some security changes in Windows 8/8.1 users wanting to connect to a UEA file store will need to run an additional command before mapping the drive. 

  • Go to the Start Screen and search for PowerShell 
  • Right-click the PowerShell tile and then on the app bar click Run as administrator
  • At the Windows PowerShell command prompt, type or copy/paste in this text: Set-ItemProperty -Path "HKLM:\SYSTEM\CurrentControlSet\Services\LanmanWorkstation\Parameters" RequireSecureNegotiate -Value 0 -Force 

 

Mapping to a drive from off campus

Connecting away from campus you will require a VPN, or Virtual Private Network connection which creates a secure tunnel between a remote computer and the UEA Network. The SSL VPN is a service to allow all UEA users to access internal resources from off campus. You will need to follow the instructions detailed in the appropriate wiki page - there are several, depending on which web browser you are using. Search the wiki for 'networking'.

You will need to add .uea.ac.uk to the server name: e.g. util-vfs\UEAshare becomes util-vfs.uea.ac.uk\UEAshare 

Windows 10 

Some Windows 10 users may find that their drive mapping fail whilst connected to the VPN. This can be corrected by changing the following registry key. This is an advanced option. Please consult the IT Service Desk if you require assistance. 

[HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\LanmanWorkstation\Parameters]

Change value to: "RequireSecuritySignature"=dword:00000001

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