Common questions from students about data protection Common questions from students about data protection

Q: Is my personal data safe with the University?
Q: I was at the University in the 70s. Do you still hold information about me?
Q: Will you tell any prospective employers that I studied at the University?
Q: Can I stop the University from contacting me after I graduate?
Q: Does the UEA share my personal information with anyone else?
Q: Does the University share information about me with the Student Union?
Q: Will you send my personal information to my parents / guardians if they request it?
Q: I'm a foreign student domiciled outside the UK. Do you provide any information about me to my local government or other sponsors?
Q: Can UEA publish my exam results under the DPA?
Q: I'd like to see my exam scripts. This is my personal information isn't it? Can I request it under the DPA?
Q: I'm registered to the University Medical Service (UMS). Does the University have access to my medical records? Should I ask the University for these, or approach the UMS direct?
Q: To whom should I write if I want to get a copy of the information about me held by the Student Union?


Q: Is my personal data safe with the University?
A: We have an obligation under the Act to ensure that appropriate organisational measure are in place to protect your data against accidental loss, destruction, damage, or unauthorised access.

Q: I was at the University in the 70s. Do you still hold information about me?
A: Some information about alumni is held by the University. Further details about what we do with student records on graduation are included in the alumni privacy notice.  

Q: Will you tell any prospective employers that I studied at the University?
A: Yes, as a condition of registering with the University, you consented to the sharing of some personal data with certain bodies. One example of data sharing which is permitted is confirming your qualifications with prospective employers. For further details, see the ‘Disclosure of Personal Data to Third Parties' section of the Data Protection Act Information for Students page.  

Q: Can I stop the University from contacting me after I graduate?
A: Yes, you can write to the Alumni Association asking to opt out from any further communications from us: The Alumni, Conferences and Events Office, University of East Anglia, Norwich Research Park, Norwich, NR4 7TJ. You also have the right to object to any processing of your personal data by the University that causes you damage or distress. For further information, see the alumni privacy notice.

Q: Does the UEA share my personal information with anyone else?
A: A list of the arrangements in place for sharing your personal information is listed in the ‘Disclosure of Personal Data to Third Parties' section of the Data Protection Act Information for Students page. There are also special limited circumstances described in the DPA under which your personal data may be disclosed to third parties without your consent. Examples are associated with the prevention and detection of crime, capture or prosecution of offenders, and assessment or collection of taxes. Further details are on the Information Commissioner's Office website.  

Q: Does the University share information about me with the Student Union?
A: Yes, some information is shared with the Student Union. This allows the Union to provide you with information about their services, and to administer the Union elections. See the ‘Disclosure of Personal Data to Third Parties' section of the Data Protection Act Information for Students page

Q: Will you send my personal information to my parents / guardians if they request it?
A: No, not without your consent. If they are acting on your behalf and you have provided your consent that they are acting on your behalf, then we will provide the information which you have consented to. Under special circumstances, we may share particular information about you with your parents to protect your interests. These interests are described in Schedule 2 of the Data Protection Act.  

Q: I'm a foreign student domiciled outside the UK. Do you provide any information about me to my local government or other sponsors?
A: As a general rule, no. We will follow the terms of the contract existing between sponsors and the University. This usually involves disclosing information about attendance and academic progress. See the ‘Disclosure of Personal Data to Third Parties' section of the Data Protection Act Information for Students page.

Q: Can UEA publish my exam results under the DPA?
A: Yes. The University may post pass lists showing undergraduate degree results on notice boards or in Registry reception. These pass lists will only show student registration numbers (not names).

Q: I'd like to see my exam scripts. This is my personal information isn't it? Can I request it under the DPA?
A: Examination scripts are explicitly exempt from disclosure under the DPA. However comments on exam scripts are not exempt, and will be provided on request.

Q: I'm registered to the University Medical Service (UMS). Does the University have access to my medical records? Should I ask the University for these, or approach the UMS direct?
A: No, the UMS is a separate body from the University. Any requests for your medical records should be sent to them directly.

Q: To whom should I write if I want to get a copy of the information about me held by the Student Union?
A: Talk to the Student Union. Contact details are available from the Union website www.ueastudent.com