I’m a member of staff - my title, first name or surname is wrong
The HR system allows for a preferred forename (e.g. Alex rather than Alexander) and for a professional first/surname (e.g. if after getting married you which to retain your maiden name).
Changes to these details will appear on your person record one day after the record has been changed in the HR system. Please note changing your name in the HR system does not automatically change your email address or the address (URL) of your web page.
I’m a (PG) research student - my title, first name or last name is wrong
I’m a visiting associate of UEA - my title, first name or first name is wrong
I’m an honorary member of staff - my title, first name or surname is wrong
Note honorary is an official staff category, which indicates the person has been awarded honorary status by the University.
How do I change the web address (URL) for my personal profile?
If your name changes, your email is NOT automatically updated to reflect this - as that could result in messages to you being lost. See the section on email addresses to change your email address
How do I change the email displayed on my personal profile?
Usually changing your email address will only be allowed when your name in the HR system has been changed.
Changing your email address will also change your person page URL. If you have lots of ‘inbound links’ i.e. links to your people page from other websites, a ‘redirect’ can be set up to send web traffic from your old URL to the new URL. Please contact the Digital Marketing team to request this.
My phone number or room is wrong, or out of date.
The process for moving rooms normally includes the organiser contacting telephony with updated information, so if you are moving as part of a larger group, your details may be updated as part of that process.
VOIP phone users generally take the phone, and the extension number with them.
Note that UEA London extension numbers need to be flagged to Telephonists to ensure the write code prefix is used.
Building names are maintained by Estates, and any changes to building names are handled en-mass.
My details have been changed by HR/Student Records/IT Helpdesk but are not appearing on the website.
You can confirm that most changes have been made by looking at your record in the Identity Management System (SPOT), and many changes will also be reflected in the Global Address List in Microsoft Outlook (Exchange).
How do I edit my biography/research interests/teaching/external/admin activities?
My publications are wrong
on Overview or Research tabs
Research outputs listed on these tabs are in the text of your profile, and NOT as research outputs in Pure.These lists won’t be automatically updated as new publications are added to Pure.
The best approach to turn these text lists into research output records in Pure. These will appear on the Publications tab, which are automatically updated as publications are recorded in Pure.
Pure has the ability to import research output meta data from the online sources: PubMed, Scopus, CrossRef and ArXiv, and from files in the following formats: BibTex, RIS (as output by EndNote, ReferenceManager, RefWorks, Web of Science) and ‘CERIF in action’.
on Publications tab
You can use Pure to maintain your research output meta data.
If you have missing publications, you can import them from online sources such as Scopus or PubMed, or import for files in suitable formats, for example RIS format files produced by EndNotes.
Pure can also automatically query online sources for publications which are likely to be yours, which you can then choose to import (or not)
I only want to display highlighted or indicative publications
If you have selected a list of highlighted publications, the Publications tab of your web page will display only highlighted publications initially, with a link to display all the publications linked to you in Pure.
I have made changes in Pure but they are not appearing on my page
I have an additional job role which doesn’t appear on my profile
For privacy/security reasons my profile should not be displayed
A current member of staff/student is missing from a list
If someone does not appear on a list you expect, or appears on a list you don’t expect, the most likely reason is the staff category in HR is different to that expected. There can be a number of reasons for this, please raise this with your HR representative.
Someone who has left is displayed in a list
If somebody who has left is still appearing on a list, please raise this with your HR representative.