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Guidance for completing staff expenses form Guidance for completing staff expenses form

Where do I enter details to support my claim?

There are two areas on the form, the boxes labelled the PURPOSE OF CLAIM and PLEASE SPECIFY & ATTACH ORIGINAL RECEIPTS INCLUDING MEALS & SPECIFY ATTENDEES.

If there is insufficient space, please print the form and attach a separate sheet.

Expense Types

It is essential that you select an Expense Type. If completing the form electronically this can be via the drop-down list.

Please note that taxable mileage (type 'Mile Tax') is paid through the monthly Payroll.

Financial Codes

Please enter each level code and tab to the next cell. You can copy codes (such as Level 1/Unit codes) that repeat.

Miles and Rate

For electronic completion, enter the number of miles and select the rate from the drop down list and the amount due will calculate automatically (first 4 rows only).

Advances

Refer to the Cash Payments Procedures FP005 and the section on Advances.

An example of how to enter details on the expenses claim form is shown below:

Expense Type Amount
ADV £500.00
AIR £175.00
SUBS £300.00
ADVERT £50.00
Total Payable £25.00