Using ABW Using ABW

ABW Agresso is the online purchasing system that UEA uses.

The benefits for academics are:

  • Quicker administration – less paperwork
  • Budget holders can see actual and committed spend in ABW reports (useful for managing grants)
  • Manage spend within defined budgets
  • Electronic copies are stored – making it much quicker and easier to provide evidence to funding bodies
  • Talk to the ABW helpdesk if you’d like to know more about how to use ABW to manage budgets and run reports

The benefits for administrators are:

  • Manage workloads by raising orders with long lead times at quieter times
  • Goods/ Services with volatile costs can be managed within budget
  • Manage spend within defined budgets
  • Reporting – linked to financial plans
  • Save time profiling annual spend and forecasts
  • Talk to the ABW helpdesk if you’d like to know more about financial reports in ABW

There are lots of resources on the Portal produced by the ABW team – guides, FAQs, forms and templates if you want to find out more about using the system. The ABW Helpdesk is usually available between 9.00 am and 5.00 pm.  It can be accessed by emailing and they aim to respond to email within a few hours; or at the latest by the end of the day on which you email.  Alternatively you can contact the helpdesk by telephone on extension 3333.


This downloadable PDF is a process diagram summarising the different steps to raising a purchase order in ABW, and who does what. There are a few key points to note:

  • Only Grade 6 and above can complete IR35 online form
  • HUM Finance will make four key checks against Purchase Orders raised:
    • Are quotes attached?
    • Is theremoney in charge code?
    • Has an IR35 been completed?
    • Is there enough detail in narrative?