Agenda, Documents and Minutes of the Meetings Agenda, Documents and Minutes of the Meetings

Please note no confidential or confidential and reserved items will appear online. 

Monday 9 October 2017 - 10.30am 

Monday 20 November 2017 - During CSC

Monday 5 February 2018 - 9.30am 

Monday 12 March 2018 - 10.30am 

Monday 14 May 2018 - 10.30am 

Monday 25 June 2018 - 10.30am 

MONDAY 9 OCTOBER 2017 MONDAY 9 OCTOBER 2017

1. Agenda 

2. Minutes - 26 June 2017 

3. Chair's Action - No document 

4. Statements by the Chair 

*A1. Vice-Chancellor's Report - COU17D001 (Divider A) 

*A2. Email Incident - COU17D002 (Divider B) - This report is confidential and will not appear online. 

*A4. Student Numbers and Finances - COU17D003 (Divider C) - This report is confidential and will not appear online. 

A5. Code of Practice Relating to Students' Unions Revisions - COU17D004 (Divider D) 

A6. Senate Membership - No document 

*A7. Receipt of a Donation - COU17D005 (Divider E) - This report is confidential and will not appear online. 

*A8. Deep Dive: National Student Survey and Teaching Excellence Framework - COU17D006 (Divider F) and COU17D007 (Divider G) - These reports are confidential and will not appear online. 

*B1. Finance Committee - COU17D008 (Divider H) - This report is confidential and will not appear online. 

B2. Appointment of Acting Registrar and Secretary - No document 

C1. Council: Terms of Reference and Membership 2017/18 and Reserved Areas of Business - COU17D009

C2. SCVA Chair - No document

C3. Items for Report - COU17D010 

C4. Dates of Meetings - No document 

MONDAY 20 NOVEMBER 2017 MONDAY 20 NOVEMBER 2017

1.         AGENDA
 

2.         MINUTES - 9 October 2017

 

3.         STATEMENTS BY THE CHAIR

 

4.         STATEMENTS BY THE VICE-CHANCELLOR

 

5.         COMMITTEE MEETINGS HELD SINCE THE LAST COUNCIL MEETING

 

*A1.      VICE-CHANCELLOR’S REPORT - COU17D011 (Divider A) 

 

*A2.      FINANCIAL STATEMENTS

 

(1)        that the Financial Statements, subject to any late amendments that will be highlighted before signing, for the year ended 31 July 2017 be approved.  The approved financial statements will be presented to Court, submitted to HEFCE and published on the University website. COU17D012 (Divider B) – This report is confidential and will not appear online.

 

(2)       that the letter of representation concerning the University’s compliance with relevant laws and regulations be approved. See Appendix 2 of COU17D012 (Divider B)

 

*A3.      FINANCIAL FORECASTS AND INSTITUTIONAL SUSTAINABILITY

 

(1)        a confidential report from the Acting Director of Finance which incorporates summary financial forecasts updated to reflect the 2016/17 outturn. The outturn for 2016/17 and the current year forecast will then be submitted to HEFCE. This paper also incorporates the financial factors impacting institutional sustainability. COU17D013 (Divider C) – This report is confidential and will not appear online.

 

(2)        a confidential report from the Acting Director of Finance which incorporates the non-financial factors impacting institutional sustainability. COU17D014 (Divider D) – This report is confidential and will not appear online.

 

*A4.      AUDIT COMMITTEE - COU17D015 (Divider E) – This report is confidential and will not appear online.

 

*A5.      FINANCE COMMITTEE - COU17D016 (Divider F)  – This report is confidential and will not appear online.

           

*A6.      ANNUAL ACCOUNTABILITY RETURN

 

The Annual Assurance Return including the report on quality assurance from the Director of Student and Academic Services COU17D017 (Divider G) – This report is confidential and will not appear online.

Signed audited financial statements [item A2]

Audit Committee’s annual report [item A4]

The external auditor’s management letter and the provider’s response to this [items A2 and A4]

The internal auditor’s annual report [item A4]

Financial commentary [item A3]

Annual sustainability assessment [item A3]

 

A7.       PREVENT DUTY - COU17D018 (Divider H)

 

*A8.       RISK MANAGEMENT - COU17D019 (Divider I) - This report is confidential and will not appear online. 

 

B1.       UEA Research Integrity Report 2016/17

 

C1.       ITEMS FOR REPORT - COU17D020

 

C2.       DATES OF MEETINGS

 

**D1.    SENIOR OFFICERS’ REMUNERATION COMMITTEE - COU17D021 (Divider J) – This report is confidential and reserved and will not appear online.

MONDAY 5 FEBRUARY 2018 MONDAY 5 FEBRUARY 2018

1.         AGENDA

 

2.         MINUTES - 20 November 2017

 

3.         STATEMENTS BY THE CHAIR

           

4.         STATEMENTS BY THE VICE-CHANCELLOR

 

5.         MEETINGS SINCE THE LAST COUNCIL MEETING

 

*A1.      GENERAL DATA PROTECTION REGULATIONS - COU17D022 (Divider A) – This report is confidential and will not appear online.

           

*A2.      VICE-CHANCELLOR’S REPORT TO COUNCIL - COU17D023 (Divider B)

 

*A3.      KEY PERFORMANCE INDICATORS - COU17D024 (Divider C) – This report is confidential and will not appear online.

 

*A4.      DEGREE APPRENTICESHIPS - COU17D025 (Divider D) – This report is confidential and will not appear online.

 

*A5.      GOVERNANCE ARRANGEMENTS - COU17D026 (Divider E) – This report is confidential and will not appear online.

 

*A6.      DEEP DIVE: EMPLOYABILITY

 

*A7.      DEEP DIVE: INTERNATIONAL

 

C1.       ITEMS FOR REPORT - COU17D027

 

C2.       DATES OF MEETINGS

MONDAY 12 MARCH 2017 MONDAY 12 MARCH 2017

1.         AGENDA 

 

2.         MINUTES - 5 February 2018

 

3.         STATEMENTS BY THE CHAIR OF COUNCIL

 

4.         MEETINGS SINCE THE LAST MEETING OF COUNCIL

 

*A1.      REPORT AND STATEMENTS FROM THE VICE-CHANCELLOR - COU17D028

 

*A2.      KEY PERFORMANCE INDICATORS - COU17D029 – This report is confidential and will not appear online.

 

A3.       CHANGES TO THE UK HIGHER EDUCATION FUNDING AND REGULATORY ENVIRONMENT: UKRI AND OFS - COU17D030  

 

*A4.     GENERAL DATA PROTECTION REGULATIONS - COU17D031 – This report is confidential and will not appear online.

 

*A5.      ALIGN

 

*A6.     HONG KONG CHARITABLE FOUNDATION - COU17D032 – This report is confidential and will not appear online.

 

*A7.      HEFCE’s ANNUAL ASSESSMENT OF INSTITUTIONAL RISK - COU17D033 – This report is confidential and will not appear online.

 

*A8.      DEEP DIVE (PEOPLE)

 

*B1.      REPORT FROM THE FINANCE COMMITTEE - COU17D034 – This report is confidential and will not appear online.

 

*B2.      UNION OF UEA STUDENTS – FINANCIAL STATEMENTS 2017 - COU17D035 – This report is confidential and will not appear online.

 

B3.       APPOINTMENT TO THE BOARD OF THE SAINSBURY CENTRE - COU17D036

 

B4.       APPOINTMENT TO EQUALITY AND DIVERSITY COMMITTEE

 

C1.       NEXT MEETING

 

C2.       DATES OF MEETINGS 2016-2017

 

C3.       ITEMS FOR REPORT - COU17D037

MONDAY 14 MAY 2018 MONDAY 14 MAY 2018

1.         AGENDA
 

2.         MEETINGS SINCE THE LAST MEETING OF COUNCIL

 

3.         MINUTES - 12 March 2018

 

4.         DECLARATIONS OF INTEREST

 

5.         STATEMENTS BY THE CHAIR OF COUNCIL

 

6.         STATEMENTS BY THE VICE-CHANCELLOR

 

*A1.      REPORTS FROM THE VICE-CHANCELLOR

 

(1)    an Annual Report and presentation of key performance indicators from the Vice-Chancellor - COU17D038 This report is confidential and will not appear online.

 

(2)        the Vice-Chancellor’s standard report to Council - COU17D039

 

A2.       CHANGING THE CULTURE - COU17D040

 

*A3.   GDPR AND UPDATE ON THE ACTION PLAN IN RESPECT OF EMAIL SECURITY - COU17D041 This report is confidential and will not appear online.

 

A4.       OFFICE FOR STUDENTS (OfS) - COU17D042

 

A5.       ALIGN UPDATE

 

A6.       HEFCE

 

(1)      the confidential Annual Provider Review issued by the Higher Education Funding Council for England. COU17D043 This report is confidential and will not appear online.

 

(2)  the letter from HEFCE on Prevent Duty Annual Reporting: Monitoring outcome. COU17D044

 

*A7.      REPORT FROM THE GOVERNANCE COMMITTEE - COU17D045 This report is confidential and will not appear online.

 

*A8.      REPORT FROM THE FINANCE COMMITTEE - COU17D046This report is confidential and will not appear online.

 

*A9.      DEEP DIVE

 

B1.       POWER OF ATTORNEY - COU17D047

 

B2.       AMENDMENTS TO STATUTE 4 - COU17D048

 

B3.       TERMS OF REFERENCE AND MEMBERSHIP OF THE UNIVERSITY HEALTH AND SAFTEY EXECUTIVE AND ITS SUB-COMMITTEES - COU17D049

 

C1.       ITEMS FOR REPORT - COU17D050

 

C2.       Union of UEA Students – Election 2018/19 Results

 

C3.       DATE OF NEXT MEETING

 

C4.       DATES OF MEETINGS IN 2018/2019

                       

*D1.      RESEARCH MATTER

MONDAY 25 JUNE 2018 MONDAY 25 JUNE 2018

 
2. MINUTES - 14 May 2018
 
3. STATEMENTS BY THE CHAIR 
 
4. STATEMENTS BY THE VICE-CHANCELLOR
 
5. DECLARATIONS OF INTEREST
 
*A1. REPORT FROM THE VICE-CHANCELLOR - COU17D062
 
*A1. DEEP DIVE: ESTATES
 
*A2. LONG-TERM FINANCIAL PLAN
 
(1) A paper in respect of the long-term financial plan. COU17D051 - This report is confidential and will not appear online. 
(2) A presentation from KPMG regarding the due diligence that has taken place in respect of the long-term financial plan. COU17D052 - This report is confidential and will not appear online. 
(3) A confidential report from Moody’s in respect of credit rating.  COU17D053 - This report is confidential and will not appear online. 
 
*A3. BUDGET FOR 2018/19 AND FUTURE YEARS’ FORECASTS - COU17D054 - This report s confidential and will not appear online. 
 
*A4. BLACKDALE RESIDENCES – PHASE 2 - COU17D055 - This report is confidential and will not appear online. 
 
*A5. UEASSS - COU17D056 - This report is confidential and will not appear online. 
 
*A6. GENERAL DATA PROTECTION REGULATIONS - COU17D057 - This report is confidential and will not appear online. 
 
*A7. RISK MANAGEMENT - COU17D059 
 
A8. PRESENTATION FROM THE UEA STUDENTS’ UNION - COU17D060
 
*A9. REPORT TO COUNCIL FROM SENATE AND STUDENT EXPERIENCE COMMITTEE 
 
(1) the confidential annual report from Senate to Council. COU17D061 - This report is confidential and will not appear online. 
(2) the report from the Student Experience Committee. COU17D063 
 
A10. ANNUAL REPORT: EQUALITY & DIVERSITY COMMITTEE - COU17D064
 
A11. HEALTH & SAFETY PRESENTATION AND REPORT TO COUNCIL - COU17D065 - This report is confidential and will not appear online. 
 
*A12. AUDIT COMMITTEE REPORT TO COUNCIL - COU17D066 - This report is confidential and will not appear online. 
 
A13. GOVERNANCE MATTERS - COU17D067 
 
*B1. FINANCE COMMITTEE
 
All matters discussed at the Finance Committee are substantive items on this agenda.  Therefore, there is no additional paper.
 
B2.       THE COUNCIL: MEMBERSHIP
 
            To report
(1)        an election has taken place resulting in the nomination of Mrs Daisy Mailey as the Support Staff representative to serve on Council for the period 1 August 2018 to 31 July 2021.
 
(2)        Senate has nominated Dr Louise Bohn as their representative to serve on Council for the period 1 August 2018 to 31 July 2021.
 
To recommend 
(1)        the ratification of the appointment of Mrs Daisy Mailey to Council in the Support Staff category.
 
(2)        the ratification of the appointment of Dr Louise Bohn to Council as a Senate representative.
 
C1. ASSEMBLY - COU17D058
 
C2. ITEMS FOR REPORT -  COU17D068