Agenda, Documents and Minutes of the Meetings Agenda, Documents and Minutes of the Meetings

Please note no confidential or confidential and reserved items will appear online.

Monday 10 October 2016 - 10.30am

Monday 28 November 2016 - During CSC

Monday 16 January 2017 - 10.30am

Monday 13 March 2017 - 10.30am

Monday 15 May 2017 - 10.30am

Monday 26 June 2017 - 10.30am

Monday 10 October 2016 Monday 10 October 2016

1.          AGENDA

 

2.         MINUTES - 4 July 2016

 

3.         CHAIR’S ACTION – No document                                        

 

4.         STATEMENTS BY THE CHAIR

 

5.         STATEMENTS BY THE VICE-CHANCELLOR

 

*A1.      VICE-CHANCELLOR’S REPORT - COU16D001 (Divider A)

 

*A2.      STUDENT NUMBERS AND FINANCES - COU16D002 (Divider B) – this item is confidential and will not appear online.   

 

*A3.       KEY PERFORMANCE MEASURES

 

(1)        a confidential report providing a summary of key league table information. COU16D003 (Divider C) – this report is confidential and will not appear online.   

 

(2)        the confidential outcome of the National Student Survey. COU16D004 (Divider D) – this item is confidential and will not appear online.   

 

A4.       PENSIONS – No document

 

A5.       THE DIFFERENCE CAMPAIGN – No document

 

B1.       FINANCE GROUP - COU16D005 (Divider E) - this item is confidential and will not appear online. 

 

B2.       REVISED STATUTES - AMENDMENTS TO ORDINANCES - COU16D006 (Divider F)

 

C1.      COUNCIL: TERMS OF REFERENCE AND MEMBERSHIP 2016-17 AND RESERVED AREAS OF BUSINESS AND CONFIDENTIALITY - COU16D007

 

C2.       ITEMS FOR REPORT - COU16D008

 

C3.       DATES OF MEETINGS – No document

Monday 28 November 2016 Monday 28 November 2016

 
2. MINUTES -  10 October 2016
 
3. STATEMENTS BY THE CHAIR
 
4. STATEMENTS BY THE VICE-CHANCELLOR
 
5. COMMITTEE MEETINGS HELD SINCE THE LAST COUNCIL MEETING
 
*A1. VICE-CHANCELLOR’S REPORT - COU16D012 (Divider A)
 
A2. CHANGING THE CULTURE: REPORT OF THE UUK TASKFORCE EXAMINING VIOLENCE AGAINST WOMEN, HARASSMENT AND HATE CRIME AFFECTING UNIVERSITY STUDENTS - COU16D013 (Divider B) - Report and Appendix 
 
*A3. FINANCIAL STATEMENTS
 
These documents are confidential and will not appear online. 
 
(1) that the Financial Statements, subject to any amendments recommended by the Audit Committee, for the year ended 31 July 2016 in the form in which they will be presented to the Court and published externally, including the Treasurer's report which forms an integral part of the statements, be approved. COU16D014 (Divider C) 
 
(2) that the letter of representation concerning the University’s compliance with relevant laws and regulations be approved. See Appendix 2 of COU16D014 (Divider C)
 
*A4. FINANCIAL FORECASTS AND INSTITUTIONAL SUSTAINABILITY 
 
These documents are confidential and will not appear online. 
 
 (1) a confidential report from the Director of Finance, Planning and Governance which incorporates summary financial forecasts updated to reflect the 2015/16 outturn. The outturn for 2015/16 and the current year forecast will then be submitted to HEFCE. This paper also incorporates the financial factors impacting institutional sustainability. COU16D015 (Divider D) 
 
(2) a confidential report from the Director of Finance, Planning and Governance which incorporates the non-financial factors impacting institutional sustainability. COU16D024 (Divider E)
 
*A5. AUDIT COMMITTEE - COU16D016 (Divider F) – This report is confidential and will not appear online. 
 
*A6. FINANCE GROUP - COU16D017 (Divider G) – This report is confidential and will not appear online. 
 
*A7. ANNUAL ACCOUNTABILITY RETURN
 
These documents are confidential and will not appear online. 
 
(a) The Annual Assurance Return including the report on quality assurance from the Director of Student and Academic Services COU16D018 (Divider H)
(b) Signed audited financial statements [item A3]
(c) Audit Committee’s annual report [item A5]
(d) The external auditor’s management letter and the provider’s response to this [items A3 and A5]
(e) The internal auditor’s annual report [item A5]
(f) Value for money report COU16D019 (Divider I) 
(g) Financial commentary [item A4]
(h) Annual sustainability assessment [item A4]
 
A8. PREVENT DUTY - COU16D020 (Divider J) 
 
A9. GOVERNANCE COMMITTEE - COU16D021 (Divider K)
 
B1. UEA RESEARCH INTEGRITY REPORT 2015/16
 
C1. ITEMS FOR REPORT - COU16D022
 
C2. DATES OF MEETINGS 
 
**D1. SENIOR OFFICERS’ REMUNERATION COMMITTEE - COU16D023 (Divider L) – this document is confidential and reserved and will not appear online. 

Monday 16 January 2017 Monday 16 January 2017

 
2. MINUTES - 28 November 2016
 
3. STATEMENTS BY THE CHAIR
 
4. STATEMENTS BY THE VICE-CHANCELLOR
 
5. MEETINGS SINCE THE LAST COUNCIL MEETING – No document
 
*A1. VICE-CHANCELLOR’S REPORT TO COUNCIL - COU16D034 (Divider A)
 
*A2. PENSION ARRANGEMENTS FOR SUPPORT STAFF - COU16D035 (Divider B) – This report is confidential and will not appear online. 
 
*A3. UEA PLAN IMPLEMENTATION - COU16D036 (Divider C) – This report is confidential and will not appear online. 
 
*A4. REF UPDATE - COU16D037 (Divider D) – This report is confidential and will not appear online. 
 
A5. ACCOMMODATION FOR STUDENTS IN 2017/18 – No document 
 
A6. NORWICH RESEARCH PARK – No document 
 
A7. HEALTH & SAFETY 6 MONTHLY REPORT TO COUNCIL - COU16D038 (Divider E)
 
C1. ITEMS FOR REPORT - COU16D040
 
C2. DATES OF MEETINGS – No document 

Monday 13 March 2017 Monday 13 March 2017

1.         AGENDA

 

2.         MINUTES - 16 January 2017

 

3.         STATEMENTS BY THE CHAIR OF COUNCIL

 

4.         MEETINGS SINCE THE LAST MEETING OF COUNCIL

 

*A1.      REPORT AND STATEMENTS FROM THE VICE-CHANCELLOR - COU16D039 (Divider A)

 

*A2.      UEA PLAN

 

(1)       An update to the UEA Plan Implementation Document COU16D040 (Divider B)

 

(2)       An update to the Long term financial plan 2017/18 and Capital plan update. COU16D041 (Divider C)

 

(3)      An update report from the Director of Estates and Buildings on the Estates Strategy. COU16D042 (Divider D)

 

*A3.      REPORT FROM THE GOVERNANCE COMMITTEE - COU16D043 (Divider E)

 

*A4       Student residential accommodation - COU16D044 (Divider F)

 

*A5.      RESEARCH MATTER - COU16D045 (Divider G)

 

*B1.      REPORT FROM THE FINANCE GROUP - COU16D046 (Divider H)

 

*B2.     UNION OF UEA STUDENTS – FINANCIAL STATEMENTS 2016 - COU16D047 (Divider I) – This document is confidential and will not appear online.

 

B3.       UEA Policy for Approving the Integrity of UEA Research and Enterprise Related Activities and Funding - COU16D051 (Divider J)

 

C1.       NEXT MEETING

 

C2.       DATES OF MEETINGS 2016-2017

 

C3.       HEFCE

 

(1)       the letter from HEFCE on Annual Provider Review Preliminary assessment. COU16D049

 

(2)   the letter from HEFCE on Prevent Duty Annual Reporting: Monitoring outcome. COU16D050

 

C4.       ITEMS FOR REPORT - COU16D048  

Monday 15 May 2017 Monday 15 May 2017

1. AGENDA 

2. MINUTES - 14 March 2016

3. STATEMENTS BY THE CHAIR OF COUNCIL - No document

4. STATEMENTS BY THE VICE-CHANCELLOR - No document 

*A1. REPORTS FROM THE VICE-CHANCELLOR - Annual Report and presentation / Vice-Chancellor's standard report - COU16D052 (Divider A) - This report is confidential and will not appear online. 

*A2. REPORT FROM THE FINANCE COMMITTEE - COU16D053 (Divider B) - This report is confidential and will not appear online. 

*A3. CAMPUS RE-DEVELOPMENT - Residential Accommodation COU16D054 (Divider C) / Estates Strategy COU16D055 (Divider D) - This report is confidential and will not appear online. 

A4. HEALTH AND SAFETY REPORT TO COUNCIL - COU16D056 (Divider E) - This report is confidential and will not appear online. 

B1. POWER OF ATTORNEY - COU16D058 (Divider F) 

B2. REPORT FROM THE GOVERNANCE COMMITTEE - COU16D059 (Divider G) - This report is confidential and will not appear online. 

B3. UNION OF UEA STUDENTS - COU16D060 (Divider H) 

B4. AMENDMENTS TO ORDINANCES - COU16D061 (Divider I) 

B5. ANNUAL PROVIDER REVIEW - COU16D062 (Divider J) 

C1. ITEMS FOR REPORT - COU16D063

*D1. RESEARCH MATTER - COU16D064 (Divider K) - This item is confidential and reserved and will not appear online. 

Monday 26 June 2017 Monday 26 June 2017

1. AGENDA 

2. MINUTES - 15 May 2017 

3. MATTERS ARISING - No document 

4. STATEMENTS BY THE CHAIR - No document 

5. STATEMENTS BY THE VICE-CHANCELLOR - No document 

*A1. REPORTS FROM THE VICE-CHANCELLOR - Annual report and Presentation Part 2 / Vice-Chancellor's Standard Report COU16D059 (Divider A) 

A2. ANNUAL REPORT: EQUALITY AND DIVERSITY COMMITTEE - COU16D060 (Divider B) 

*A3. HEALTH & SAFETY PRESENTATION AND REPORT TO COUNCIL - COU16D061 (Divider C) - This report is confidential and will not appear online. 

*A4. BUDGET FOR 2017/18 AND FUTURE YEARS' FORECASTS - Budget for 2017/18 COU16D062 (Divider D) and Long Term Financial Plan COU16D063 (Divider E) - These reports are confidential and will not appear online. 

*A5. REPORT TO COUNCIL FROM SENATE AND STUDENT EXPERIENCE COMMITTEE - Senate COU16D064 (Divider F) (This report is confidential and will not appear online) and SEC COU16D065 (Divider G) 

*B1. USS PENSION SCHEME VALUATION - COU16D066 (Divider H) - This report is confidential and will not appear online. 

*B2. FINANCE COMMITTEE - COU16D067 (Divider I) - This report is confidential and will not appear online. 

C1. ITEMS FOR REPORT - COU16D068